Examination and Graduate Record Coordinator (m/f/d)

About This Opportunity

We are representing a confidential higher education institution in Potsdam seeking an Examination and Graduate Record Coordinator to join their academic administration team. This role offers the chance to support the full student lifecycle while working with modern learning management systems and academic platforms in a dynamic international environment.

Responsibilities

In this position, you will provide essential support across academic administrative services, working closely with registry management and academic teams. Your key responsibilities will include:

• Supporting student lifecycle administration including enrolment, registration, progression, and graduation processes
• Maintaining accurate student records across institutional systems and issuing official documentation
• Monitoring and supporting the Virtual Learning Environment, ensuring courses and materials are correctly configured
• Assisting lecturers with course setup, assessment configuration, and uploading learning materials
• Coordinating teaching timetables, examinations, and reassessment processes
• Supporting preparation and administration of assessments, tracking marks entry and student progress
• Processing student requests including extenuating circumstances, academic appeals, and misconduct cases
• Serving as first point of contact for students and lecturers regarding registry queries
• Supporting quality assurance activities through survey distribution and feedback collection
• Contributing to continuous improvement of registry processes and systems

What We're Looking For

• Experience in education administration, learning management systems, and higher education operations is highly valued
• Background managing records, databases, or information systems is desirable
• Excellent command of English; additional languages are an asset
• Exceptional attention to detail in data processing, progress tracking, and document management
• Strong service orientation with ability to support students and colleagues in both face-to-face and virtual settings
• Excellent written and verbal communication skills for delivering clear guidance on administrative procedures
• Effective collaboration skills with ability to work across academic, administrative, and technical teams
• Advanced proficiency in MS Office Suite, particularly Excel, is an asset

How We Work With You

Candidates apply directly through Get A Job.ai. Our talent team will screen your application and qualifications. If you are a strong match, we will submit your profile to our client for consideration. Please do not contact the institution directly, as all coordination is managed through our recruitment process.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Equal Opportunity: Get A Job.ai is committed to inclusive recruitment practices. We welcome applications from all qualified candidates regardless of background, identity, or circumstance.