Executive Assistant for a U.S. Tax Advisory Firm (LATAM)

About This Opportunity

Our talent team at Get A Job.ai is representing a confidential U.S.-based tax advisory firm seeking an Executive Assistant to support their Chief of Staff. This is a remote position based in Mexico, ideal for highly organized professionals who excel at managing multiple priorities and keeping executive workflows running smoothly.

Our client works with high-net-worth individuals and business owners, delivering proactive and detail-oriented service. The Executive Assistant will play a critical role in ensuring priorities stay on track, information remains organized, and projects move forward across the organization's operating businesses.

Responsibilities

This role blends day-to-day executive support with light project coordination. You will:

• Manage inbox and calendar for the Chief of Staff, organizing emails with clear labels, flagging priority items, and handling scheduling to ensure nothing is missed
• Turn meeting notes into actionable task lists, assign owners, and track follow-up through completion
• Coordinate routine financial tasks including payments, invoicing, and organizing documentation such as receipts, invoices, and statements across multiple entities
• Provide operational support for team onboarding and offboarding logistics, event planning, and ad-hoc research requests
• Deliver concise end-of-day summaries highlighting priority items and outstanding follow-ups

What We're Looking For

• Exceptional attention to detail with a track record of catching what others miss
• Strong project management experience tracking tasks, owners, and deadlines across multiple workstreams
• Highly organized approach to work, thriving on structure and making information easily accessible
• Clear written communication skills with comfort managing email and calendar independently
• Proven trustworthiness handling confidential and financial information
• Proactive mindset that flags issues and follows up without needing reminders
• Based in Mexico with reliable internet connectivity for remote work

How We Work with You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to understand your experience and fit for this role. Qualified candidates will then be submitted to our client for consideration. Please do not attempt to contact the client directly, as all communication is managed through our team to ensure a smooth process for everyone involved.

Pay

Compensation details will be discussed with qualified candidates during the screening process.

Equal Opportunity

Get A Job.ai is committed to inclusive hiring practices and welcomes applications from candidates of all backgrounds.