Contract & Grant Coordinator (Hybrid) – Arts and Sciences, Biology

Washington University is seeking a detail-oriented, organized Contract & Grant Coordinator to join the Arts and Sciences Division, supporting the Biology department's research and sponsored programs. This full-time, hybrid position is based at Washington University Danforth Campus and plays a vital role in advancing faculty-led research through effective grant and contract administration.

About the Role

As Contract & Grant Coordinator for the Biology department, you will serve as a key administrative partner to faculty researchers, helping them navigate the full lifecycle of grant proposals, contracts, and awarded funding. Working closely with the Office of Research Support and departmental leadership, you'll ensure compliance with funder requirements, maintain accurate records, and support timely submission of proposals. This hybrid position combines in-person collaboration with the flexibility to work remotely, allowing you to manage both direct coordination with researchers and focused administrative work from home.

Key Responsibilities

• Assist faculty researchers in developing and submitting grant proposals, including pre-award support, budget preparation, and funder correspondence
• Manage grant and contract documentation, tracking deadlines, compliance requirements, and regulatory submissions
• Coordinate with the Office of Research Support, finance, and external funding agencies to ensure seamless grant administration
• Maintain detailed records of all active grants and contracts, including budget status and reporting deadlines
• Support post-award grant management, including expense tracking, progress reporting, and close-out procedures
• Communicate with faculty, department leadership, and funding agencies to resolve issues and facilitate timely grant execution

What We're Looking For

• Bachelor's degree or equivalent professional experience in grant administration, research administration, or related field
• Strong organizational and project management skills with attention to detail
• Excellent written and verbal communication abilities
• Ability to work independently and manage multiple priorities in a fast-paced research environment
• Proficiency with Microsoft Office and database systems; experience with grants management software a plus
• Knowledge of federal grant requirements and compliance regulations preferred
• Genuine interest in supporting academic research and faculty success

Working at Wustl

Washington University in St. Louis is a leading research institution committed to advancing knowledge and fostering innovation. The Arts and Sciences Division is home to exceptional faculty and students engaged in groundbreaking research across disciplines. As a member of the administrative team, you will contribute directly to the success of faculty scholarship and the university's research mission.

Next Steps

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.