Werkstudent/in

Responsibilities

We are representing a confidential organization in the digital services sector, seeking a working student (Werkstudent/in) to support office administration in Mainz. In this varied role, you will ensure smooth daily office operations across multiple functions.

Your core responsibilities include:

• Processing incoming mail: collecting, sorting by department, and forwarding to the appropriate teams
• Scanning incoming correspondence for the Customer Service department
• Managing the Office Admin mailbox and routing communications
• Forwarding incoming invoices to the Finance team
• Downloading invoices from various portals and forwarding them to Finance
• Uploading receipts and invoices in travel management and debit card administration portals
• Preparing laptops for new employees ahead of remote IT installation
• General administrative tasks including template updates, non-confidential data entry in HR systems, and distributing documents to employees

What We're Looking For

Required Qualifications:

• Current enrollment certificate (Immatrikulationsbescheinigung) from a German university or Hochschule
• Minimum 3rd semester of a Bachelor's degree program
• Very good German language skills (C1 level or higher)
• Proficiency in MS Office applications
• Willingness to work on-site at the office in Mainz

Desired Skills:

• English language skills are a plus
• Experience with CRM systems (e.g., HubSpot) is ideal
• Excellent communication skills and comfort with telephone communication
• Friendly and confident demeanor

Personal Attributes:

• Team player with strong organizational skills who works independently
• Proactive approach to engaging with colleagues
• Active listener with empathy and adaptability
• Persistent yet customer-oriented work style

How We Work with You

Our talent team at Get A Job.ai partners with leading organizations to connect them with exceptional candidates. When you apply through our platform at getajob.ai, a dedicated recruiter will screen your application and qualifications. If there's a strong match, we will submit your profile to our client for consideration. Please note that you should not contact the client directly—we manage the entire application process on your behalf to ensure the best outcome for both parties.

Pay

Compensation details will be discussed during the screening process with our recruiting team.

Equal Employment Opportunity: Get A Job.ai is committed to inclusive hiring practices and welcomes applications from all qualified candidates regardless of background.