Office Manager (m/w/d) – mit Perspektive People Operations

About This Opportunity

We are representing a well-funded technology company in Berlin that is seeking an Office Manager with the potential to grow into People Operations responsibilities. This is a hands-on, on-site role based in Berlin-Kreuzberg, where you will be the backbone of daily office life while gradually taking on HR administration and people-focused tasks.

Our client operates in the construction technology sector and maintains a collaborative, international team environment. Approximately 70% of your time will focus on office management, with 30% dedicated to People Ops—a balance that can shift as you develop in the role.

Responsibilities

Office & Facility Management (Primary Focus)

• Serve as the first point of contact for the Berlin office, managing reception, mail, deliveries, and shared spaces including kitchens and meeting rooms
• Coordinate with service providers including landlords, cleaning services, maintenance, and vendors for beverages and supplies
• Manage access systems, keys, and workspace assignments; ensure new team members have fully prepared workstations from day one

Procurement & Budget

• Handle ordering for office supplies, consumables, and team needs
• Review and prepare invoices for the finance team while monitoring the office budget

Events & Team Experience

• Organize team events, offsites, summer parties, and holiday celebrations from venue selection through catering and logistics
• Support coordination of onsite weeks when remote colleagues visit Berlin

People Operations (Growth Area)

• Prepare onboarding experiences including welcome packages, workspace setup, and data entry in HRIS systems; coordinate first-day schedules
• Maintain personnel files and employee data, prepare employment certificates, and manage document collection
• Monitor time tracking and absences in the HRIS; prepare inputs for payroll processing
• Support recruitment by coordinating interviews in the ATS and hosting candidates on-site
• Contribute to people projects such as benefits administration, employee handbooks, and feedback cycles

What We're Looking For

Required Qualifications

• Fluent German and good English proficiency for our international, bilingual team environment
• Previous professional experience in office management, executive assistance, reception, hospitality, or events—or commercial training with comparable practical experience
• Strong organizational skills and self-direction; you anticipate needs before being asked and follow through to completion
• Discretion when handling personnel data and confidential information
• Comfortable with digital tools (Google Workspace, Slack, Notion-type platforms) and eager to learn new systems
• Genuine interest in people and HR topics with willingness to develop this expertise step by step

Valuable Additional Experience

• Familiarity with HR systems such as Personio or similar platforms
• Prior exposure to HR administration, recruiting coordination, or payroll support
• Experience in fast-growing startup environments
• Basic understanding of invoice review and budget control
• Background organizing team events

Career starters are explicitly welcome—our talent team values how you work more than tenure.

Role Details

• This is an on-site position in Berlin-Kreuzberg requiring presence 4-5 days per week; flexibility available for working hours and occasional remote days
• Full-time role with options for reduced hours starting at 32 hours per week
• Permanent contract with a stable, well-funded organization
• Equipment provided including MacBook

How We Work with You

When you apply through Get A Job.ai, our recruiting team will review your profile and conduct an initial screening conversation. If there's a strong mutual fit, we will submit your application to our client on your behalf. Please do not contact the employer directly—all communication flows through our talent team to ensure a professional, coordinated process.

We partner with candidates throughout the interview process, providing preparation support and feedback at each stage.

Pay

Pay via Get A Job.ai: €40,000 – €45,000 gross per year for a 40-hour work week, prorated for reduced hours.

Equal Opportunity

Get A Job.ai is committed to equal employment opportunity. We welcome applications from all qualified candidates regardless of gender, age, ethnicity, religion, disability, or sexual orientation.