Mitarbeiter Büroorganisation / Administration (m/w/d) Quereinsteiger willkommen

Responsibilities

We are representing a confidential healthcare organization in their search for an Office Administrator to join their Berlin headquarters. In this role, you will be the organizational backbone supporting multiple specialist locations across the region.

Your day-to-day responsibilities include:

• Managing office operations and administrative workflows to ensure smooth daily business processes
• Serving as the friendly first point of contact for customers and business partners via phone and written correspondence
• Maintaining calendars, scheduling appointments, and ensuring critical deadlines are met consistently
• Supporting preliminary accounting tasks including reviewing and allocating incoming invoices after thorough training
• Accurately maintaining and updating master data in company management systems
• Providing hands-on support to colleagues with projects and daily administrative tasks

What We're Looking For

This position welcomes career changers – formal commercial training is not required, though prior experience in service, hospitality, or administrative environments is advantageous.

Essential qualifications:

• Excellent time management skills with high reliability and structured self-organization
• Very strong written and spoken German language skills for professional communication
• Solid working knowledge of standard office programs (Word, Excel, Outlook) and willingness to quickly learn new software
• Proactive mindset with quick comprehension and enthusiasm for learning
• Comfort working independently and taking initiative

The role is available in part-time or full-time capacity. Our client offers an unlimited contract, flat hierarchies, comprehensive onboarding, public transport or bicycle leasing benefits, supplemental health insurance, pension options, and excellent transport links via S-Bahn and tram in the Karlshorst district.

How We Work with You

Candidates apply directly through Get A Job.ai. Our talent team conducts an initial screening to understand your background and career goals. Qualified candidates are then presented to our client for consideration. Please do not contact the employer directly – all communication flows through our recruiting team to ensure a professional, organized process.

Pay

Compensation details will be discussed during the screening process based on experience and whether you are seeking part-time or full-time employment.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices and welcomes applications from all qualified candidates regardless of background.