Analista Administrativo y Financiero

Responsibilities

We are representing a confidential nonprofit organization focused on international development. This remote role is based in Mexico City and operates under a professional services contract structure. Your key responsibilities will include:

• Budget management: Administer and monitor project budgets, reconcile with project coordinators, track variances, and propose adjustments in accordance with institutional and donor guidelines.
• Payment processing: Coordinate with the accounting team on payments to vendors, consultants, and partners; approve and process payment workflows according to budget availability and established guidelines; verify tax documentation (CFDI) and contractual compliance.
• Financial reporting: Prepare periodic financial reports for finance leadership, internal teams, and donors, ensuring accuracy, clarity, and alignment with project-specific requirements.
• Administrative control: Maintain updated project administrative files (contracts, invoices, CFDI tax receipts, evidence); manage vendor registration in SAP and ensure information traceability.
• Fiscal and regulatory compliance: Ensure administrative and financial operations comply with institutional procedures and applicable Mexican tax regulations (SAT, CFDI, ISR/IVA withholdings), as well as audit policies and established financial OKRs.
• Cross-functional project support: Provide administrative and financial support to technical teams, facilitating operational execution and contributing to activity planning and monitoring.
• Audit management: Support internal and external audit processes for units and projects, responding promptly to requests.
• Support construction and monitoring of departmental indicators.
• Coordinate logistical and administrative aspects of project activities and events.
• Support procurement processes for local vendors and consultants, including validation of legal and tax documentation in Mexico.
• Participate in internal and donor meetings related to project financial execution.

What We're Looking For

Personal qualities:

• Strong organizational skills and time management, with capacity to handle multiple simultaneous projects
• Attention to detail and documentary rigor
• Analytical capacity for interpreting financial data
• Clear and effective communication with internal teams, external parties, and donors
• Integrity and orientation toward regulatory compliance
• Proactive approach and teamwork capability

Technical competencies:

• Native Spanish language skills
• Proficiency in SAP, advanced Excel, and Microsoft Office suite; Power BI knowledge desirable
• Budget management and financial control of projects
• Knowledge of applicable Mexican tax regulations for payments and receipts (CFDI, SAT, ISR/IVA withholdings)
• Administrative processes for nonprofit organizations or international cooperation projects
• Internal controls and audit process support

Required experience:

• Minimum 2-3 years of experience in administrative and financial roles, preferably in development organizations, NGOs, consultancies, or donor-funded projects in Mexico
• Bachelor's degree in Administration, Finance, Accounting, Economics, or related fields

How We Work with You

Candidates apply directly through Get A Job.ai. Our talent team will conduct an initial screening to understand your background and fit for the role. Once we confirm alignment, we will submit your profile to our client for consideration. Please do not attempt to contact the client organization directly, as all communication is managed through our recruiting process to ensure fairness and confidentiality.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Equal Employment Opportunity: Get A Job.ai is committed to inclusive hiring practices. We welcome applications from candidates of all backgrounds and work to ensure equal opportunity throughout our recruitment process.