Professional Education Meeting Planner

About This Opportunity

We are representing a confidential medical device organization in their search for a Professional Education Meeting Planner. Our client is a commercial-stage company developing innovative treatments for chronic neurological conditions. This role will support their educational programs team, ensuring seamless and compliant experiences for healthcare professionals through expert event logistics and meeting coordination.

Location: United States
Travel: Approximately 30%

Responsibilities

• Plan and execute large professional education programs including regional and national educational summits
• Source venues and manage contracts, including obtaining internal and legal approvals
• Coordinate comprehensive event logistics: registration, RSVP tracking, rooming lists, airfare, ground transportation, food and beverage, meeting space, and AV requirements
• Provide on-site logistics support during events
• Arrange travel accommodations for healthcare professionals attending local and regional programs
• Maintain and administer the database of program attendees and support metrics and analysis on programs
• Collect data and manage submissions related to Sunshine Act requirements and monthly expense reports
• Submit and track purchase orders and invoices for the department, partnering with Finance and Accounting teams
• Support complex tasks including project management, calendar management, agenda setting, and note-taking during meetings
• Provide general administrative support including calendar management and planning cross-functional meetings

What We're Looking For

• Minimum 3+ years of work experience, ideally with event planning and administrative assistant experience supporting multiple stakeholders
• Associate Degree required; Bachelor's degree preferred
• Experience in medical device or medical technology environment with event contracting and conference logistics
• Proven ability to manage multiple calendars across different time zones and teams
• Strong writing skills with exceptional attention to detail in composing and proofing materials
• Highly organized, proactive, and reliable with ability to adapt flexibly to shifting priorities and deadlines
• Demonstrated ability to manage multiple concurrent projects and responsibilities
• High degree of professionalism when working with executives and external stakeholders
• Experience working in a high-growth startup environment is a plus

How We Work With You

As a candidate applying through Get A Job.ai, here's what to expect from our process:

• Submit your application directly through the Get A Job.ai platform
• Our recruiting team will review your qualifications and conduct an initial screening
• Qualified candidates will be presented to our client for consideration
• We'll guide you through each stage of the interview process
• Please do not contact the client directly; all communications should go through our talent team

Pay

Compensation details will be discussed with qualified candidates during the screening process.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices. We welcome applicants from all backgrounds and work with client companies that value diversity and equal opportunity.