Legal Operations Specialist

Join the University of Notre Dame as a Legal Operations Specialist, a full-time position based in Notre Dame, IN, providing essential support to our legal and administrative teams.

About the Role

This position supports the efficient operation of Notre Dame's legal function, combining administrative expertise with knowledge of legal workflows and processes. You'll serve as a bridge between our legal staff and broader university operations, ensuring that policies, procedures, and compliance requirements are met with precision and care. This role is ideal for someone who thrives in a structured environment where attention to detail directly impacts institutional effectiveness.

What You'll Do

• Manage legal documents, contracts, and correspondence with organized filing systems and tracking protocols
• Coordinate scheduling, calendar management, and meeting logistics for legal department staff
• Prepare materials for legal reviews, litigation support, and compliance audits
• Assist with legal research, document collection, and case file organization
• Liaise with university departments to gather information and ensure timely completion of legal requests
• Maintain confidentiality and handle sensitive institutional matters with professional discretion
• Support administrative functions including billing, invoicing, and records management

What We're Looking For

• Experience in legal administration, paralegal work, or office management in a professional setting
• Proficiency with legal document management systems and standard office software
• Strong organizational and time-management skills with the ability to juggle multiple priorities
• Excellent written and verbal communication abilities
• Discretion and confidentiality awareness appropriate to a legal environment
• A bachelor's degree or paralegal certification is preferred
• Familiarity with higher education institutions is a plus

About the Company

The University of Notre Dame is a leading Catholic research university committed to education, discovery, and service. Our legal and administrative teams work to support the university's mission across teaching, research, and community engagement. Working here means joining a dedicated institution with deep roots in its community and a commitment to intellectual integrity and ethical practice.

Ready to Apply?

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