Department Coordinator

Join the University of Notre Dame as a Department Coordinator, a full-time administrative position based in Notre Dame, Indiana. We're seeking an organized, detail-oriented professional to provide essential operational support to our academic departments and contribute to the success of our university community.

Position Summary

The Department Coordinator serves as the administrative foundation of the department, managing day-to-day operations and facilitating communication among faculty, staff, and students. Reporting to the department chair or administrator, this role is essential for coordinating academic events, departmental initiatives, and activities while maintaining organized systems and comprehensive records that support departmental goals.

Core Duties

• Organize and coordinate department meetings, seminars, and academic events, including scheduling, logistics coordination, and follow-up communication
• Provide comprehensive administrative support to faculty members, including correspondence, calendar management, and project coordination
• Maintain departmental records, filing systems, and documentation to ensure accessibility, accuracy, and institutional compliance
• Address student inquiries and serve as a primary resource for program information, course registration guidance, and departmental procedures
• Assist with budget management tasks, including purchase order preparation, expense tracking, and financial documentation
• Oversee departmental communications and coordinate announcements to faculty, staff, and student audiences
• Serve as liaison between the department and university offices to facilitate operations and resolve administrative requirements

Skills & Qualifications

• High school diploma or equivalent; some college coursework or an Associate degree preferred
• Proven experience in administrative or clerical work in an office or institutional setting
• Competency with Microsoft Office applications and willingness to learn new software systems
• Strong organizational abilities and capacity to manage multiple responsibilities and deadlines simultaneously
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively with faculty, staff, and colleagues
• Meticulous attention to detail and commitment to accuracy in record-keeping and professional correspondence

About the Company

The University of Notre Dame is a Catholic research university located in Notre Dame, Indiana, dedicated to academic excellence and intellectual engagement. As a leading institution, Notre Dame values the contributions of administrative professionals who support faculty and students in achieving academic and personal success within our vibrant intellectual community.

How to Apply

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.