Executive Assistant to CFO

About This Opportunity

We are representing a confidential global technology services organization seeking an Executive Assistant to support their CFO in Poland. This is a strategic, high-impact role that goes beyond traditional administrative support. Our client needs someone who can operate confidently at Board and Executive Committee level, coordinate across distributed teams, and bring structure to fast-moving priorities.

This position requires exceptional organizational skills, cultural leadership, and the ability to thrive in ambiguity while maintaining professionalism and discretion.

Responsibilities

• Manage calendars for the CFO and leadership team, scheduling and coordinating meetings across multiple time zones with precision
• Organize materials for Board and Executive meetings, record minutes, and track action items through to completion
• Handle travel arrangements, itineraries, and expense management with meticulous attention to detail and discretion
• Act as a liaison between the Executive Committee, management teams, and wider organization, ensuring alignment across distributed teams
• Track progress on strategic initiatives, ensuring timely follow-up on commitments and bringing order to unstructured environments by establishing simple, effective systems
• Drive team engagement and culture by organizing events, offsites, and team-building initiatives that foster connection and collaboration
• Anticipate needs, solve problems proactively, and serve as a cultural ambassador with energy and positivity

What We're Looking For

• Proven experience as an Executive Assistant supporting C-suite executives, ideally a CFO or finance leader, in fast-paced or high-growth environments
• Demonstrated success supporting board-level activities and managing multiple priorities across senior stakeholders
• Confident working with remote and distributed teams, bringing clarity and structure to ambiguous situations
• Exceptional written and verbal communication skills in English, with a high level of professionalism and discretion
• Proficiency in MS Office and modern collaboration platforms
• Strong organizational skills with the ability to juggle competing priorities without losing focus
• High energy, positive mindset, and natural ability to inspire engagement and build connected team culture
• Problem-solving orientation with initiative to address challenges before they escalate

How We Work With You

Get A Job.ai represents this confidential employer throughout the recruitment process. When you apply through our platform, our talent team will review your background and conduct an initial screening. If there's a strong match, we'll submit your profile to our client for consideration and guide you through their interview process.

Please apply exclusively through Get A Job.ai. Do not attempt to identify or contact the employer directly, as this may disqualify your application.

Pay

Compensation details will be discussed during the screening process and are competitive for the Polish market based on experience level.

Equal Employment Opportunity

Get A Job.ai is committed to inclusive hiring practices and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.