Executive Assistant

About This Opportunity

We are representing a confidential professional services organization seeking an Executive Assistant to support their site leadership team. This role enables strategic priorities through administrative excellence, project coordination, and cross-functional collaboration. Our talent team at Get A Job.ai is managing the full recruiting process for this position.

Responsibilities

• Provide comprehensive administrative support to senior leadership, including complex calendar management, meeting coordination, travel arrangements, expense reporting, and communications preparation
• Take detailed meeting minutes and track completion of key deliverables, following up on outstanding items and acting as a liaison for direct reports
• Create, edit, format, and proofread correspondence, presentations, reports, and other documents using Microsoft Office suite
• Develop reporting and analytics using Excel to support leadership decision-making
• Coordinate global meetings and events including town halls, managing all aspects of planning and execution such as logistics, venue coordination, AV requirements, agenda preparation, and issue mitigation
• Build and maintain working relationships with other departments and business lines
• Participate in special projects and align risk and control processes into daily responsibilities

What We're Looking For

• Proven experience supporting C-suite executives or senior management in a fast-paced, mid-to-large professional services environment
• Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint
• Excellent written and verbal communication skills with high attention to detail and accuracy
• Self-starter who can independently initiate tasks and follow through to completion
• Strong organizational and time management skills with ability to handle multiple priorities
• Ability to work seamlessly in a virtual environment across globally distributed teams
• Professional demeanor with ability to maintain strict confidentiality
• Good judgment and strong interpersonal skills for working with partners and stakeholders at all levels

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to understand your background and assess fit. Qualified candidates will then be submitted to our client for consideration. Please do not attempt to contact the client directly, as all communication should flow through our team to ensure a smooth process for everyone involved.

Pay

Compensation details will be discussed with qualified candidates during the screening process.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices and works with clients who value diversity and equal opportunity employment.