Executive Administrative Assistant

Join Takeda as an Executive Administrative Assistant in Cambridge, Massachusetts, where you'll provide critical administrative and organizational support to senior leadership in a dynamic pharmaceutical research and development environment.

About This Position

Takeda is seeking a detail-oriented Executive Administrative Assistant to support our executive team at our Cambridge, MA location. This full-time role is essential to keeping our Kendall Square operations running smoothly, managing complex schedules, communications, and strategic initiatives. You'll work in a fast-paced, collaborative setting where your organizational excellence directly impacts executive productivity and company success.

Day-to-Day Responsibilities

• Manage executive calendars, coordinate meetings, and schedule internal and external appointments across multiple time zones
• Prepare and organize documents, reports, presentations, and correspondence for executive review
• Screen calls and emails, prioritizing urgent matters and redirecting inquiries appropriately
• Support meeting logistics including room reservations, catering arrangements, and materials preparation
• Maintain confidential files and records with meticulous attention to data security and compliance
• Coordinate travel arrangements and expense reporting for executives
• Assist with special projects and strategic initiatives as assigned by leadership
• Serve as a primary point of contact for internal departments and external partners

Qualifications

• 3+ years of experience as an executive administrative assistant or in a similar high-level administrative role
• Exceptional organizational and time management skills with ability to manage multiple priorities effectively
• Strong written and verbal communication skills with professional business etiquette
• Proficiency with Microsoft Office Suite and calendar management software
• Discretion and ability to handle confidential information with integrity
• Problem-solving mindset and proactive approach to anticipating executive needs
• Experience in a corporate, pharmaceutical, or life sciences environment preferred

About the Company

Takeda is a global, research-driven biopharmaceutical leader committed to discovering and delivering life-changing medicines to patients worldwide. Our Cambridge campus is a hub for innovation, where talented teams collaborate on groundbreaking research and development initiatives.

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