Assistant Property Manager

About This Opportunity

Our talent team is representing a confidential residential and commercial real estate organization seeking an Assistant Property Manager to support their operations remotely from Colombia. This is a full-time position working during U.S. business hours.

In this fast-paced operations role, you'll manage tenant communication, leasing administration, maintenance coordination, rent collection support, and property documentation. You'll work closely with property managers, tenants, vendors, and owners to keep operations organized, compliant, and running smoothly.

Responsibilities

Tenant Relations

• Serve as the primary point of contact for tenant inquiries regarding leases, rent, maintenance, and property policies
• Coordinate move-ins, move-outs, lease renewals, and tenant notices
• Maintain accurate tenant records within property management systems

Leasing Administration

• Prepare and manage lease agreements, renewals, amendments, and notices
• Coordinate property listings and leasing activities
• Pre-screen applicants and schedule property showings
• Track occupancy and leasing performance

Rent Collection & Financial Support

• Monitor rent payments and follow up on outstanding balances
• Assist with delinquency communications and payment tracking
• Record deposits, refunds, and security deposits accurately
• Support owner reporting and financial documentation

Maintenance Coordination

• Create and manage maintenance work orders
• Coordinate vendors and maintenance technicians
• Track repair progress and communicate updates to tenants
• Verify completed work and review invoices before payment

Documentation & Operations

• Maintain organized, audit-ready tenant and property records
• Support compliance with Fair Housing regulations and lease documentation
• Assist property managers with reporting, scheduling, and portfolio coordination
• Identify operational issues and escalate when needed

What We're Looking For

Required Experience & Skills

• 2+ years of experience in property management, leasing, or real estate operations
• Experience using AppFolio, Yardi, Buildium, or similar property management software
• Strong proficiency with Microsoft Office and Google Workspace
• Familiarity with lease administration and landlord-tenant regulations
• Excellent written and verbal English communication skills
• Strong organizational and multitasking abilities

Nice to Have

• Experience supporting portfolios of 100+ units
• Residential, commercial, or mixed-use property management experience
• Knowledge of property accounting and owner reporting
• Experience coordinating vendors remotely
• Familiarity with multi-state landlord-tenant regulations

What Success Looks Like

• High rent collection and occupancy rates
• Timely lease renewals and compliance
• Maintenance requests resolved efficiently
• Accurate property records and reporting
• High tenant satisfaction and responsive communication
• Well-organized, audit-ready documentation

How We Work with You

We are Get A Job.ai, a recruiting firm representing this client. Candidates apply directly through our platform at getajob.ai. Our recruiting team conducts initial screening, which may include a video interview and practical assessment. We then submit qualified candidates to our client for their review and final interview. Please do not contact the client directly—all communication and coordination happens through Get A Job.ai.

Pay

Compensation details will be discussed with qualified candidates during the screening process.

Equal Opportunity

Get A Job.ai is committed to inclusive hiring practices and encourages applications from candidates of all backgrounds.