Executive Assistant

About This Opportunity

We are representing a confidential RegTech organization seeking an Executive Assistant to support their C-Suite leadership in London. This dual-focus role combines high-level executive support with front-of-house responsibilities, making it ideal for a polished professional who excels at managing competing priorities while maintaining a welcoming office environment.

Our client is a globally recognized business serving financial institutions across EMEA, the Americas, and APAC. They've experienced significant growth and operate with a fast-paced, results-driven culture where ambition and ownership are valued.

Responsibilities

Executive Assistant Support:

• Manage complex and dynamic diaries for C-Suite executives, prioritizing effectively across competing demands and shifting schedules
• Act as a reliable gatekeeper — filtering and triaging communications to ensure the right information reaches the right people at the right time
• Coordinate meetings, appointments and engagements end-to-end, including preparation of agendas, briefing materials and follow-up action tracking
• Draft, review and send executive correspondence, presentations and documentation to a high standard
• Manage domestic and international travel — including flights, accommodation, ground transport, visas and detailed itineraries
• Prepare comprehensive travel packs and proactively manage disruptions to minimize impact on executive commitments
• Support confidential business initiatives and ad hoc projects with discretion and sound judgement
• Coordinate expense management and approvals in line with company policy
• Assist with the coordination of leadership team meetings, including logistics, papers and action tracking

Front of House & Office Operations:

• Serve as the first point of contact for visitors, clients and guests — delivering a warm, professional and polished experience
• Manage the reception desk, including answering and directing calls, handling deliveries, and maintaining visitor logs
• Oversee meeting room bookings and ensure rooms are properly set up in advance
• Maintain office supplies, equipment and vendor relationships
• Support the onboarding of new joiners, including desk setup coordination and office orientation
• Assist in facilitating internal events as needed
• Ensure front-of-house and communal areas consistently reflect professional standards
• Uphold confidentiality and data protection standards across all visitor and administrative processes

What We're Looking For

• 3–5 years of experience as an Executive Assistant supporting C-Suite or senior leadership within a fast-paced, professional environment
• Proven ability to manage complex executive diaries and competing priorities with a calm, solutions-focused approach
• Experience coordinating domestic and international travel, including multi-leg itineraries
• Exceptional written and verbal communication skills, with the ability to draft high-quality executive documentation
• Strong organizational skills and meticulous attention to detail
• A confident, polished front-of-house presence — comfortable serving as the face of the business for senior visitors and clients
• Advanced proficiency in Microsoft Office Suite and modern collaboration platforms
• High degree of discretion, professionalism and sound judgement when handling confidential matters
• A proactive mindset — anticipating needs before they arise and taking ownership without being asked
• Experience supporting executives within a high-growth, technology or private equity-backed business is advantageous

How We Work With You

Our talent team at Get A Job.ai will guide you through the entire process. When you apply through our platform, one of our recruiters will conduct an initial screening to understand your experience and career goals. We will then submit qualified candidates to our client for consideration. Please do not contact the client directly — all communication should flow through Get A Job.ai to ensure a smooth and professional process.

Pay

Compensation details will be discussed during the screening process with our recruitment team.

Equal Opportunity: Get A Job.ai is committed to creating an inclusive environment and is proud to be an equal opportunity employer. We celebrate diversity and do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.