Administrative Assistant IV

Administrative Assistant IV at Rochester's School of Medicine and Dentistry — This full-time position offers a meaningful opportunity to provide critical administrative support at one of the region's leading academic medical centers. Based on-site at the School of Medicine and Dentistry in Rochester, you'll be part of a dynamic environment dedicated to education, research, and patient care.

The Opportunity

As an Administrative Assistant IV, you'll play an essential role in keeping operations running smoothly for faculty, departments, and administrative teams. This senior-level administrative position demands strong initiative and the ability to handle complex, multi-faceted support functions. You'll work with diverse stakeholders—from faculty members to departmental leadership—coordinating activities that directly support the school's mission in medical and dental education and research.

Day-to-Day Responsibilities

• Manage scheduling, calendar coordination, and meeting arrangements for faculty and departments
• Prepare and edit correspondence, reports, presentations, and other administrative documents
• Maintain and organize records, files, and databases with attention to confidentiality and accuracy
• Coordinate office operations, including supplies, equipment, and facility requests
• Assist with budget tracking, expense reports, and financial documentation
• Serve as the primary point of contact for department communications and inquiries
• Support special projects and initiatives requiring strong organizational and problem-solving skills

Qualifications

• High school diploma or equivalent; some college coursework or professional certification preferred
• Minimum 3–5 years of progressive administrative experience, ideally in a professional or academic setting
• Proficiency with Microsoft Office Suite, email systems, and database applications
• Exceptional organizational, communication, and interpersonal skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong attention to detail and commitment to accuracy
• Discretion and professionalism when handling sensitive information

About Rochester

The School of Medicine and Dentistry is part of the University of Rochester, a prestigious academic institution recognized for excellence in medical and dental education, pioneering research, and preparing the next generation of healthcare professionals. Working here means joining a mission-driven community committed to advancing health, knowledge, and innovation in the Rochester region and beyond.

Ready to Apply?

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