Workplace and Company Operations Manager (m/f/d)

About This Opportunity

We are representing a confidential robotics technology organization in their search for a Workplace and Company Operations Manager to join their Munich office. Our client is scaling rapidly and needs an operational leader who can drive efficiency, structure, and seamless daily execution across their workplace environment.

This is a hands-on role where you'll act as the operational backbone of the office, taking full ownership of workplace operations, fleet management, vendor coordination, and internal administrative workflows. Your proactive approach will directly ensure the team has the infrastructure and support needed to focus on innovation and growth.

Responsibilities

• Serve as the central point of contact for daily office operations, managing communications, maintaining a professional environment, and coordinating facility maintenance and cleaning teams
• Oversee the complete vehicle fleet including leasing relationships, acquisitions, maintenance scheduling, and process automation using modern digital tools
• Plan and organize business travel, hotel bookings, appointment scheduling, internal team gatherings, in-office events, and company-wide celebrations
• Manage on-site invoice and documentation collection, verify cost centers, upload physical invoices into expense management systems, and provide occasional in-person support for signatures and NDAs
• Act as the designated safety officer, ensuring all health and safety regulations are monitored, adhered to, and continuously optimized
• Actively manage third-party service providers, building managers, and external suppliers to maintain smooth site operations
• Continuously evaluate and improve internal administrative workflows, digitizing and streamlining manual processes using tools like Notion, Claude, and Google Workspace

What We're Looking For

• Completed vocational training or degree in Business Administration, Operations Management, Facility Management, Hospitality, or comparable experience
• Several years of experience in Office Management or Workplace Operations
• Strong track record in process automation and documentation, with demonstrated ability to digitize operational workflows such as fleet management
• High proficiency with tools including Notion, Moss, and Google Workspace
• Willingness to work onsite at the Munich office 4-5 days per week (with up to 1 home office day per week)
• Strong ownership mindset with hands-on, pragmatic working style
• Very good English skills and fluent German language skills (both written and spoken) are required

How We Work With You

When you apply through Get A Job.ai, our talent team will review your profile and conduct an initial screening conversation. If there's a strong match, we'll submit your application to our client for consideration. Please do not contact the client organization directly—all communication and coordination will flow through our recruiting team to ensure a smooth, professional process.

Pay

Compensation details will be discussed during the screening process and are competitive for the Munich market based on your experience level.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices. We evaluate all candidates based on qualifications, skills, and experience regardless of background, identity, or personal characteristics.