Workplace Experience Manager

About This Opportunity

We are representing a confidential AI infrastructure organization in their search for a Workplace Experience Manager based in London. This is a dual-role position combining high-level executive support with office operations management. You'll work directly with senior leadership while building the operational foundations of a fast-growing, venture-backed company during a period of rapid expansion.

This isn't a traditional office manager role—it's a critical operational hire requiring exceptional judgment, discretion, and the ability to thrive under pressure while anticipating needs before they arise.

Responsibilities

• Provide dedicated executive support to senior founders, managing complex calendars and constantly shifting priorities
• Coordinate domestic and international travel, accommodation, and detailed itineraries
• Arrange internal and external meetings, board sessions, and investor meetings with full preparation of agendas, presentations, and briefing materials
• Track actions and ensure follow-ups are completed across multiple stakeholders
• Screen incoming requests and handle highly confidential information with absolute discretion
• Own day-to-day operations of the London office, ensuring meeting rooms, facilities, and communal spaces operate to a high standard
• Manage office suppliers, building relationships, budgets, purchasing, and inventory
• Support onboarding logistics, equipment setup, and administrative processes across Finance, People, and Operations functions
• Organize company meetings, leadership off-sites, team events, and hospitality experiences
• Manage the visitor experience for candidates, investors, and external partners

What We're Looking For

• 5+ years of experience as an Executive Assistant supporting founders, C-suite executives, or senior leadership teams
• Background working within high-growth startups, scale-ups, or fast-paced corporate environments
• Exceptional organizational skills with meticulous attention to detail and ability to manage multiple senior stakeholders simultaneously
• Outstanding judgment, professionalism, and discretion when handling confidential information
• Highly proactive nature, remaining calm under pressure and comfortable managing constantly changing priorities
• Excellent written and verbal communication skills, confident engaging with senior executives, investors, and external partners
• Strong experience coordinating complex international travel and executive schedules
• Advanced proficiency in Microsoft Office and Google Workspace

How We Work With You

Interested candidates should apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to understand your background and assess fit for this role. Qualified candidates will then be submitted to our client for consideration. Please do not attempt to contact the client directly, as all communication should flow through our talent team to ensure a smooth process for everyone involved.

Pay

This role offers equity participation in addition to base salary. Our client provides competitive compensation based on the work you do, comprehensive health and wellbeing benefits, retirement/pension contributions, and generous vacation allowance.

Get A Job.ai is an equal opportunity recruiter. We are committed to inclusive hiring practices and make decisions based on qualifications, experience, and skills without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.