Executive Assistant – Tech Leadership

Responsibilities

We are representing a confidential SaaS organization seeking an Executive Assistant to support their technology leadership team in Paris. In this role, you will provide high-level operational and administrative support while also coordinating team-wide initiatives and events.

Your core responsibilities will include:

• Coordinate and proactively manage executive business calendars, anticipating conflicts and optimizing schedules with appropriate buffers
• Arrange comprehensive travel logistics including flights, hotels, ground transport, and visas, ensuring all details are confirmed well in advance
• Prepare and process expense reports for executives in accordance with internal policies
• Draft, revise, and edit professional communications including LinkedIn content
• Handle sensitive and confidential information with absolute discretion
• Arrange and coordinate team meetings for the technology leadership groups
• Manage specific projects including client visits, team building activities, and cross-functional initiatives
• Oversee purchase management processes: raising purchase orders, tracking invoices, and liaising with Finance for timely processing
• Coordinate with HR, Finance, and IT departments on operational and administrative requests
• Own end-to-end event logistics for internal kickoffs, quarterly business reviews, team building activities, and other company gatherings
• Source and negotiate with venues, caterers, AV suppliers, and other vendors while managing event budgets
• Manage attendee registration, invitations, RSVPs, and on-site check-in processes
• Coordinate speaker and VIP logistics including preparation materials and on-site support

What We're Looking For

Required Experience:

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organization
• Proven track record in event planning and management, from intimate team offsites to large-scale conferences
• Hands-on experience with expense and purchase management platforms

Essential Skills:

• Highly organized with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure
• Proactive and solutions-oriented mindset—you anticipate needs before they become problems
• Impeccable discretion when handling sensitive business and personnel information
• Genuine curiosity for AI tools with a drive to leverage them in day-to-day work
• Strong collaborative mindset and team player approach

Technical Proficiency:

• Google Suite
• Slack
• Confluence
• Travel management platforms (e.g., TravelPerk)
• Expense management tools (e.g., Expensya, Lucca)

Language Requirements:

• French: Fluent (C2 level required)
• English: Fluent (B2 level required)

How We Work With You

Our talent team at Get A Job.ai partners with leading organizations to connect exceptional candidates with outstanding opportunities. When you apply through our platform at getajob.ai, here's what happens:

• A dedicated recruiter will review your application and conduct an initial screening conversation
• If there's a strong match, we'll submit your profile to our client for consideration
• We'll guide you through the interview process, which typically includes meetings with the hiring manager and key members of the leadership team
• Please do not contact the client directly—all communications should go through Get A Job.ai to ensure the best candidate experience

Pay

Compensation details will be discussed during the screening process with our recruitment team.

Equal Employment Opportunity: Get A Job.ai is committed to creating an inclusive recruitment process. We welcome applicants from all backgrounds and experiences, and we evaluate candidates based on their skills, qualifications, and potential to succeed in the role.