Senior Administrative Associate

Join Utaustin as a Senior Administrative Associate at UT MAIN CAMPUS, where you'll provide essential administrative leadership and support to faculty, staff, and university operations.

The Opportunity

This full-time position offers the chance to make a meaningful impact on university operations. As a Senior Administrative Associate, you will be at the center of departmental or institutional success, managing complex schedules, coordinating major initiatives, and serving as a trusted resource for faculty and colleagues. Your organizational skills and judgment will directly influence how effectively your team operates and serves the UT Austin community.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate campus events involving faculty, staff, and external stakeholders
• Prepare and maintain comprehensive records, reports, and documentation in compliance with university policies
• Handle general correspondence, communications, and serve as a primary point of contact for department or office inquiries
• Assist with budget tracking, expense reports, purchasing processes, and financial administration
• Coordinate projects and initiatives, tracking timelines and ensuring deliverables are met
• Provide administrative support to senior leadership, faculty committees, and cross-departmental teams
• Maintain office systems, databases, and filing procedures to ensure smooth operations

Requirements

• High school diploma or equivalent; some college coursework or associate degree preferred
• 3+ years of administrative experience, preferably in a higher education, corporate, or institutional setting
• Proficiency with Microsoft Office (Word, Excel, Outlook) and experience with database or document management systems
• Strong organizational and time management skills with ability to handle multiple priorities
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a team environment
• Demonstrated discretion and professionalism when handling sensitive or confidential information

More About Utaustin

The University of Texas at Austin is one of the nation's premier public research institutions, serving students and faculty across diverse schools and colleges. UT Austin's main campus, located in the heart of Austin, Texas, houses faculty offices, research centers, administrative departments, and vibrant academic communities. Working at UT MAIN CAMPUS connects you to a dynamic environment where education, research, and community engagement thrive. The university values professional staff who contribute to its mission and foster an inclusive, collaborative workplace.

Next Steps

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.