Workplace Operations Specialist – UK (Contract)

About This Opportunity

Our talent team at Get A Job.ai is representing a confidential technology client seeking a Workplace Operations Specialist for their London office. This is a 12-month contract position with potential for extension and conversion to permanent employment.

This role requires full-time presence in the office (5 days per week) to deliver exceptional day-to-day operations and create a welcoming environment for employees and visitors. You'll blend hands-on execution with vendor management, employee experience programming, and operational excellence.

Responsibilities

• Support daily operations of the London office, ensuring spaces remain clean, organized, and fully functional
• Serve as the primary point of contact for workplace-related inquiries and requests
• Manage office supplies including ordering, stocking, organizing, and replenishment cycles
• Coordinate deliveries, receiving, unpacking, and managing packaging disposal
• Maintain shared spaces including kitchens, snack areas, and meeting rooms to high standards
• Manage room bookings and ensure appropriate space setup for meetings and events
• Submit and track facilities requests while resolving day-to-day office issues promptly
• Coordinate vendor services including janitorial, facilities maintenance, and food programs
• Build strong working relationships with vendors and building management teams
• Track service schedules and ensure consistent, high-quality delivery
• Support planning and execution of office events, social gatherings, and celebrations
• Manage office communications related to events, updates, and workplace operations
• Welcome guests and provide an excellent first impression of the workplace
• Coordinate visitor access and liaise with building management as needed
• Conduct office tours for new hires and visitors
• Partner with internal teams to support workplace initiatives and improvements

What We're Looking For

• Professional experience in workplace operations, office management, facilities coordination, or hospitality
• Strong organizational skills with attention to detail and ability to manage multiple priorities
• Excellent communication and interpersonal skills for working with employees, vendors, and guests
• Hands-on, proactive approach to problem-solving and operational challenges
• Experience coordinating vendors and managing service relationships
• Ability to create welcoming, inclusive environments and positive employee experiences
• Comfortable with event planning and execution
• Professional demeanor with strong hospitality mindset
• Ability to work independently while collaborating across teams
• Based in or willing to relocate to London with ability to work 5 days per week onsite

How We Work With You

When you apply through Get A Job.ai, one of our experienced recruiters will review your application and conduct an initial screening conversation. If there's a strong match, we'll submit your profile to our client for consideration. Throughout the process, we'll provide guidance and feedback to support your candidacy.

Please do not attempt to contact the client directly, as all applications must be processed through our recruiting team to be considered.

Pay

Compensation details will be discussed during the screening process and will be competitive for the London market based on your experience level.

Equal Employment Opportunity

Get A Job.ai is committed to creating a diverse and inclusive recruitment process. We encourage applications from candidates of all backgrounds and experiences, regardless of age, religion, ethnicity, gender, sexual orientation, disability status, or other protected characteristics.