Virtual Assistant

About This Opportunity

Our talent team at Get A Job.ai is representing a confidential client seeking a Virtual Assistant to provide comprehensive administrative, operational, and executive support in a remote capacity. This role goes beyond traditional administrative tasks—you'll be a crucial partner in keeping daily operations organized, managing executive calendars, maintaining CRM systems, and ensuring seamless workflow across the organization.

This position is based in Pakistan and operates during U.S. business hours, supporting business leaders and cross-functional teams in a fast-paced environment.

Responsibilities

Administrative & Executive Support

• Manage executive calendars and coordinate meetings using Google Calendar and Microsoft Outlook
• Schedule appointments across multiple time zones
• Draft, proofread, and send professional emails, memos, and business correspondence
• Prepare meeting agendas, take notes, and track action items
• Manage inboxes and prioritize communications

CRM & Data Management

• Maintain accurate records within CRM platforms such as HubSpot, Salesforce, or Zoho CRM
• Update customer information, contacts, and activity logs
• Organize spreadsheets and business records
• Maintain digital filing systems using Google Drive, Dropbox, or Microsoft SharePoint
• Prepare reports, summaries, and documentation for leadership

Research & Project Support

• Conduct online research on competitors, vendors, market trends, and business topics
• Compile findings into clear summaries, reports, or presentations
• Support ongoing projects and operational initiatives
• Handle ad hoc administrative tasks as assigned

Customer & Vendor Coordination

• Respond to basic customer inquiries or route requests to appropriate teams
• Coordinate communication with vendors and external partners
• Track outstanding requests and ensure timely follow-up
• Maintain professional communication across all stakeholders

Operations & Administrative Coordination

• Assist with invoicing and expense tracking
• Support light bookkeeping tasks when required
• Update project management platforms such as Asana, Trello, or Notion
• Help ensure operational workflows remain organized and on schedule

What We're Looking For

Required Experience and Skills

• 1–2+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, Operations Support Specialist, or Remote Administrative Professional
• Strong proficiency with Google Workspace and Microsoft Office
• Excellent written and verbal English communication skills
• Strong organizational and time-management abilities
• Ability to prioritize multiple tasks while meeting deadlines
• Comfortable working independently in a remote environment
• Reliable high-speed internet connection and dedicated home office

Preferred Qualifications

• Experience with CRM platforms such as HubSpot, Salesforce, or Zoho CRM
• Familiarity with bookkeeping software like QuickBooks or Xero
• Experience supporting startups, entrepreneurs, executives, or remote-first companies
• Experience supporting multiple clients or business leaders simultaneously

Success Profile

• Highly organized with exceptional attention to detail
• Proactive and self-motivated
• Excellent communicator with a professional attitude
• Quick learner who adapts easily to new software and processes
• Strong problem-solving skills
• Reliable, resourceful, and able to work with minimal supervision

How We Work With You

When you apply through Get A Job.ai, our recruiting team will review your application and conduct an initial screening. Qualified candidates will be invited to record a brief video introduction, complete a practical assessment, and participate in interviews with our team before being presented to our client.

Please apply only through Get A Job.ai—do not attempt to contact the client directly, as we manage all communications during the hiring process.

The interview process includes application review, video introduction, recruiter interview, practical task (calendar, inbox, or research exercise), client interview, and offer/onboarding.

Pay

Compensation details will be discussed with qualified candidates during the screening process.

Equal Opportunity

Get A Job.ai is committed to inclusive hiring practices and works with clients who value diverse perspectives and backgrounds.