Temporary | Event Operations Specialist

Join University of Notre Dame as a Temporary Event Operations Specialist in Notre Dame, IN. This part-time role is essential for coordinating logistics, managing details, and ensuring seamless execution of university events and special initiatives.

Position Summary

University of Notre Dame is seeking a detail-oriented Event Operations Specialist to support the planning and execution of campus events, conferences, and special programs. In this temporary, part-time position, you'll serve as a key coordinator ensuring that every event runs smoothly from setup through completion. You'll work cross-functionally with departments across campus to manage timelines, resources, and logistics for university-hosted functions of all sizes.

Day-to-Day Responsibilities

• Coordinate event logistics including venue setup, equipment, catering, and staffing needs
• Maintain detailed timelines and checklists to track event preparation and on-site execution
• Liaise with internal departments, vendors, and external partners to confirm all arrangements
• Monitor budgets and track expenses related to assigned events
• Troubleshoot issues and adapt quickly when changes arise during event implementation
• Support registration, check-in, and attendee coordination activities
• Compile post-event reports and document outcomes for continuous improvement

What We're Looking For

• Proven experience coordinating events or managing projects with multiple moving parts
• Strong organizational and time-management skills with demonstrated ability to prioritize effectively
• Excellent written and verbal communication skills
• Proficiency with basic office software and willingness to learn event management tools
• Ability to work collaboratively with diverse teams and stakeholders
• Calm, resourceful problem-solver who thrives in fast-paced, dynamic environments
• Flexibility to support events that may extend beyond standard business hours

More About University of Notre Dame

University of Notre Dame is a Catholic research university located in Notre Dame, Indiana, renowned for academic excellence, vibrant campus life, and commitment to its community. The university hosts hundreds of events annually, from academic conferences and student programs to alumni gatherings and major university celebrations. Joining our team means supporting the mission of a premier institution while gaining hands-on experience in a dynamic event-focused environment.

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