Share Plans Senior Specialist

About This Opportunity

Our talent team is representing a confidential EdTech organisation in their search for a Share Plans Senior Specialist. This part-time role (four days per week) offers the chance to own employee equity administration and company secretarial compliance for a scaling technology business with operations across multiple jurisdictions.

You'll serve as the subject-matter expert on employee equity programmes, working closely with Legal, Finance, People teams, and external advisers. This is a specialist position requiring sound judgment, autonomy, and meticulous attention to detail in managing equity grants, exercises, and statutory compliance.

Responsibilities

Equity and Share Plan Administration:

• Own end-to-end employee equity documentation: option agreements, exercise notices, and related correspondence
• Design and implement equity management processes for grant issuances and exercises
• Maintain and update equity management platforms (Carta) to ensure accurate cap tables and option ledgers
• Maintain statutory share registers and related records
• Coordinate ERS annual returns and HMRC filings with external advisers
• Support employees through option exercises, serving as primary point of expertise
• Track vesting schedules, leaver provisions, and good/bad leaver determinations
• Proactively identify grant and exercise windows, filing deadlines, and compliance requirements
• Support equity-related aspects of M&A or restructuring transactions

Company Secretarial:

• Prepare board and shareholder resolutions and written consents across UK and German entities
• Maintain accurate statutory registers and corporate records for UK Companies House and German entities
• File share allotments, confirmation statements, change of officer forms, and routine submissions on time
• Organise and minute board meetings, circulate papers, and maintain governance calendar
• Support in managing group structure, tracking entity status and cross-border governance requirements
• Manage external company secretarial providers and German notaries/advisers
• Maintain corporate approvals library and ensure proper document storage

What We're Looking For

Required:

• Solid experience in equity administration or company secretarial role (in-house or at a law firm/corporate services provider)
• Track record of independently owning processes end-to-end and exercising judgment in complex situations
• Strong understanding of UK employee share schemes (EMI options, CSOP, or similar) and HMRC reporting cycles
• Experience with Carta or comparable equity management platforms (Ledgy, Global Shares)
• Strong organisational skills and ability to manage multiple concurrent processes with firm external deadlines
• Ability to assess risk, make independent prioritisation decisions, and know when to escalate
• Excellent written communication and confidence drafting complex governance documents independently

Desirable:

• Experience with Companies House filing and UK statutory compliance for private companies
• Exposure to cross-border or multi-entity group structures
• Exposure to German corporate or employment law, or working with German advisers
• CGI (ICSA) qualification or equivalent, or legal/paralegal background with strong governance expertise

How We Work With You

When you apply through Get A Job.ai, a member of our recruiting team will review your application and schedule an initial screening conversation. If there's a strong match, we'll submit your profile to our client for consideration. Please do not contact the client directly—all communication and coordination will flow through our team to ensure the best experience for you.

Pay

Compensation details will be discussed during the screening process based on experience and the client's approved range.

Additional Benefits (Client-Provided):

• 27 days holiday plus 5 additional days off (life event day, volunteer days, wellbeing days) and 8 bank holidays
• Private medical insurance, medical cashback scheme, life insurance
• Gym membership and wellness resources
• Mental health support access
• Hybrid work offering (three days in office for most roles)
• Work-from-anywhere scheme (up to 10 days per year)

Get A Job.ai is an equal opportunity recruiter. We welcome applications from all qualified candidates regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or veteran status.