Sales, Marketing & Executive Coordinator

Heihotels is hiring a full-time Sales, Marketing & Executive Coordinator for The Jay - San Francisco, CA. This position combines coordination across sales outreach and marketing efforts with high-level executive support for candidates seeking Sales, Marketing & Executive Coordinator opportunities near The Jay - San Francisco, CA.

What This Role Involves

The Sales, Marketing & Executive Coordinator serves as a central connector for commercial activities and leadership needs at Heihotels. Working on site at The Jay - San Francisco, CA, the role keeps sales pipelines organized, marketing projects moving, and executive priorities handled efficiently so the wider team can stay focused on growth and day-to-day excellence.

Day-to-Day Responsibilities

• Coordinate sales calendars, client meetings, follow-ups, and proposal logistics
• Support marketing initiatives including content preparation, material distribution, and campaign tracking
• Maintain accurate CRM records, lead lists, and pipeline updates
• Manage executive schedules, correspondence, meeting arrangements, and travel coordination
• Prepare presentations, reports, briefings, and status summaries for sales and leadership review
• Organize documents, track action items, and facilitate smooth handoffs between sales, marketing, and executive stakeholders
• Assist with special projects, event coordination, and cross-functional requests that keep commercial and leadership work advancing

Qualifications

• Experience in sales support, marketing coordination, executive assistance, or related administrative roles
• Strong organizational skills with the ability to prioritize multiple concurrent tasks
• Clear written and verbal communication suited to internal teams and external contacts
• Proficiency with Microsoft Office applications and familiarity with CRM or project-tracking tools
• Attention to detail and comfort handling confidential business information
• Proactive problem-solving approach and readiness to support both commercial and executive needs

About Heihotels

Heihotels is hiring for this role and offers a supportive team environment

Ready to Apply?

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