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Be ready to discuss multi-stakeholder coordination under deadline pressure, examples of sales or marketing support work, and how you protect exec time while staying guest-centric. Reference HEI’s recent growth and leadership news only as business context: CEO appointment and portfolio expansion coverage.
Strong fit if you thrive in on-site hospitality tempo, enjoy supporting sales/marketing and executives equally, and stay organized amid portfolio-scale brand standards. Thin data on pay and culture means validate team structure and metrics in the interview.
As Sales, Marketing & Executive Coordinator at HEI Hotels (The Jay, San Francisco), expect a hybrid support day: calendar and exec prep, sales/marketing follow-ups, guest- or account-facing coordination, and tight handoffs with hotel ops and regional teams. Work mixes admin precision with hospitality pace—pipeline hygiene, event or promo support, and polished internal/external communication.
No occupation or cert catalog was supplied. Prioritize hotel CRM/PMS literacy, sales pipeline tracking, executive correspondence, and marketing campaign support; build hospitality commercial vocabulary (group sales, packages, brand standards) on the job.
No. The listing is on-site at The Jay in San Francisco, CA (remote flag is 0).
HEI Hotels & Resorts operates and grows a multi-property hotel portfolio; recent news covers new assets and a CEO/managing partner appointment.
No salary figures and no cert resources were provided—do not assume Glassdoor/Indeed ranges or paid certifications for this posting.
Website: heihotels.com
Public cache only — not an employee review.
Heihotels is hiring a full-time Sales, Marketing & Executive Coordinator for The Jay - San Francisco, CA. This position combines coordination across sales outreach and marketing efforts with high-level executive support for candidates seeking Sales, Marketing & Executive Coordinator opportunities near The Jay - San Francisco, CA. What This Role Involves The Sales, Marketing & Executive Coordinator serves as a central connector for commercial activities and leadership needs at Heihotels. Working on site at The Jay - San Francisco, CA, the role keeps sales pipelines organized, marketing projects moving, and executive priorities handled efficiently so the wider team can stay focused on growth and day-to-day excellence. Day-to-Day Responsibilities Coordinate sales calendars, client meetings, follow-ups, and proposal logistics Support marketing initiatives including content preparation, material distribution, and campaign tracking Maintain accurate CRM records, lead lists, and pipeline updates Manage executive schedules, correspondence, meeting arrangements, and travel coordination Prepare presentations, reports, briefings, and status summaries for sales and leadership review Organize documents, track action items, and facilitate smooth handoffs between sales, marketing, and executive stakeholders Assist with special projects, event coordination, and cross-functional requests that keep commercial and leadership work advancing Qualifications Experience in sales support, marketing coordination, executive assistance, or related administrative roles Strong organizational skills with the ability to prioritize multiple concurrent tasks Clear written and verbal communication suited to internal teams and external contacts Proficiency with Microsoft Office applications and familiarity with CRM or project-tracking tools Attention to detail and comfort handling confidential business information Proactive problem-solving approach and readiness to support both commercial and executive needs About Heihotels Heihotels is hiring for this role and offers a supportive team environment Ready to Apply? To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.
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