Executive Assistant – Tech Leadership

About This Opportunity

We are representing a confidential enterprise software company headquartered in Paris, seeking an exceptional Executive Assistant to support their Tech Leadership team. This is a unique opportunity to work at the intersection of technology and business operations in a fast-paced, international environment.

Our client is a global technology organization with offices across Europe, North America, and Asia-Pacific. You'll be joining a small, highly collaborative Executive Assistant team that supports C-level executives and plays a critical role in enabling strategic initiatives.

Responsibilities

• Provide comprehensive executive support to senior technology leaders, including the CTO and Chief Data & AI Officer
• Proactively manage complex executive calendars, anticipating conflicts and optimizing schedules with appropriate buffer time
• Coordinate end-to-end travel arrangements including flights, hotels, ground transportation, and visa requirements
• Prepare and process expense reports in accordance with company policies
• Draft, revise, and edit professional communications including LinkedIn content
• Handle sensitive and confidential information with absolute discretion
• Arrange and coordinate team meetings for the technology departments
• Manage specific projects such as client visits, team building events, and departmental initiatives
• Oversee purchase management including raising purchase orders, tracking invoices, and liaising with Finance
• Plan and execute end-to-end event logistics for internal kick-offs, quarterly business reviews, team building activities, and conferences
• Source and negotiate with vendors, caterers, AV suppliers, and venues while managing event budgets
• Coordinate attendee registration, invitations, and on-site check-in processes
• Manage speaker and VIP logistics including preparation materials and rehearsals

What We're Looking For

Required Experience:

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing international organization
• Proven track record in event planning and management, from small team offsites to large-scale conferences
• Hands-on experience with expense and purchase management platforms such as Expensya or similar tools

Essential Skills:

• Highly organized with exceptional ability to manage multiple workstreams and shifting priorities
• Proactive and solutions-oriented approach—you anticipate needs before they become problems
• Impeccable discretion when handling sensitive business and personnel information
• Genuine curiosity for AI tools and a drive to leverage them in daily work
• Strong collaborative mindset and team player mentality

Technical Proficiency:

• Google Suite
• Slack and Confluence
• TravelPerk
• Expense management platforms (Expensya, Lucca, or equivalent)
• Familiarity with AI productivity tools is a plus

Language Requirements:

• French: Fluent (C2 level required)
• English: Fluent (B2 level required)

Location: Paris, France

How We Work With You

As your representing recruitment partner, Get A Job.ai manages the entire application process on behalf of our client. Here's what to expect:

• Submit your application directly through the Get A Job.ai platform
• Our recruitment team will conduct an initial screening to assess fit and answer your questions
• Qualified candidates will be presented to our client for consideration
• We'll coordinate all interview scheduling and provide guidance throughout the process
• Please do not contact the client organization directly—all communication should flow through Get A Job.ai

The client's interview process typically includes conversations with the Executive Assistant team lead, a practical case study, and meetings with the technology leadership team to assess mutual fit.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Equal Employment Opportunity: Get A Job.ai is committed to creating a diverse and inclusive recruitment process. We welcome applications from all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.