Data Entry Specialist

About This Opportunity

Our talent team at Get A Job.ai is representing a confidential client seeking a Data Entry Specialist to manage high-volume business data across CRM systems and operational tools. This is a full-time, remote position working U.S. business hours from Mexico.

This role goes beyond basic data entry—you'll be responsible for ensuring data accuracy, quality control, and audit-readiness across multiple systems. If you take pride in clean, organized work and catch details others miss, we encourage you to apply through our platform.

Responsibilities

• Enter and update records across CRM platforms including Salesforce, HubSpot, Airtable, Microsoft Excel, and Google Sheets
• Cross-check data against contracts, invoices, customer records, and internal documentation to ensure accuracy
• Identify and correct duplicate entries, missing information, incorrect records, and formatting inconsistencies
• Clean and standardize datasets using filters, pivot tables, formulas, and sorting tools
• Maintain organized digital records across cloud storage platforms with proper naming conventions and version control
• Generate daily and weekly operational reports including data update logs, audit summaries, and transaction tracking
• Support cross-functional teams across sales, finance, HR, and operations with data requests
• Maintain confidentiality and compliance with data handling standards aligned with GDPR, HIPAA, CCPA, and internal procedures
• Identify recurring data quality issues and suggest process improvements to reduce manual errors

What We're Looking For

Required Experience:

• 1–2 years of experience in data entry, administrative support, clerical operations, or data management roles
• Strong proficiency with Microsoft Excel and Google Sheets
• Experience using CRM systems such as Salesforce, HubSpot, Airtable, or similar platforms
• Strong typing speed and accuracy (≥98% accuracy required)
• Excellent written English communication skills
• Ability to work independently with minimal supervision during U.S. business hours

Key Qualities:

• Extremely detail-oriented with a focus on accuracy
• Organized, dependable, and process-driven
• Comfortable managing repetitive, high-volume tasks
• Strong sense of ownership over data quality

Nice to Have:

• Experience in healthcare, finance, logistics, e-commerce, or compliance-heavy industries
• Exposure to basic SQL, Google Apps Script, or data automation tools

How We Work With You

Candidates apply directly through the Get A Job.ai platform. Our recruiting team will conduct an initial screening and skills assessment. Qualified candidates will then be presented to our client for consideration. We ask that you do not contact the client directly—all communication flows through Get A Job.ai to ensure a professional and organized process.

The interview process includes an initial phone screen, video interview with our recruiter, a practical timed assessment to evaluate data entry accuracy, a client interview, and finally offer and background verification.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices and welcomes applications from all qualified candidates regardless of background.