Administration support for Recruitment Agency Operations (Me)

About This Role

We are representing a confidential recruiting firm seeking an Administration Support professional to manage client operations. In this remote position, you will serve as the first point of contact for inbound inquiries from executives and organizations, managing correspondence and coordinating engagement handoffs to the recruiting team.

This is a direct-hire role with our client, not a placement through Get A Job.ai.

Responsibilities

• Manage and respond to incoming client inquiries via email, exercising professional judgment on information sharing and next steps
• Coordinate scheduling, send relevant materials and presentations, and arrange meetings between prospective clients and the recruiting team
• Review and edit business documents with close attention to accuracy, consistency, and appropriateness before distribution
• Maintain spreadsheets, capture engagement data, and compile reporting summaries to keep internal teams informed
• Keep CRM records, internal platforms, and documentation organized and current, communicating updates across channels
• Provide operational support on ad hoc projects and adapt to shifting priorities in a fast-paced environment

What We're Looking For

• Bachelor's degree required
• Excellent written and spoken English skills
• Professional background in consulting, legal, professional services, or administrative roles with exposure to business operations
• Strong written communication skills for senior-level client correspondence
• Experience with CRM systems and comfort working across digital tools and spreadsheets
• Ability to work independently, manage a varied workload, and maintain pace with changing priorities in a remote setting
• Sound judgment and discretion when handling sensitive client communications

How We Work With You

Candidates apply directly through Get A Job.ai. Our talent team will conduct an initial screen to understand your background and fit. Qualified candidates will then be submitted to our client for consideration. Please do not contact the employer directly.

Pay

Compensation details will be discussed during the screening process.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices and considers all qualified applicants regardless of race, color, religion, sex, national origin, disability status, or any other protected characteristic.