Executive Assistant – Tech Leadership

About This Opportunity

We are recruiting on behalf of a confidential SaaS organization for an Executive Assistant to support senior technology leadership in Paris. This is a high-impact role where you'll provide seamless operational support to C-level executives while managing complex event logistics and cross-functional projects. Our client values proactive problem-solving, discretion, and a collaborative approach to executive support.

Responsibilities

• Coordinate and proactively manage executive business calendars, anticipating conflicts and optimizing agendas with appropriate buffers
• Arrange comprehensive end-to-end travel logistics including flights, hotels, ground transportation, and visa requirements
• Prepare and process expense reports for executives in accordance with company policies
• Draft, revise, and edit professional communications including LinkedIn content
• Handle sensitive and confidential information with absolute discretion
• Arrange and coordinate team meetings for the technology leadership group
• Manage specific projects including client visits, team building events, and departmental initiatives
• Oversee purchase management: raise purchase orders, track invoices, and coordinate with Finance for timely processing
• Liaise with HR, Finance, and IT departments for operational and administrative requests
• Own end-to-end logistics for internal events including kick-offs, quarterly business reviews, and team building activities
• Source and negotiate with venues, caterers, AV suppliers, and vendors while managing event budgets
• Coordinate attendee registration, invitations, RSVPs, and on-site check-in processes
• Manage speaker and VIP logistics including preparation materials and on-site support

What We're Looking For

Experience:

• 3–5+ years as an Executive Assistant, ideally within a fast-growing, international technology organization
• Proven track record in event planning and management, from intimate team offsites to larger-scale conferences
• Hands-on experience with expense and purchase management platforms

Skills and Attributes:

• Highly organized with the ability to manage multiple workstreams and rapidly shifting priorities
• Proactive and solutions-oriented—you anticipate needs before they become problems
• Impeccable discretion when handling sensitive business and personnel information
• Genuine curiosity for AI tools and a drive to leverage them in daily work
• Strong collaborative mindset and true team player who elevates colleagues

Technical Proficiency:

• Google Suite, Slack, Confluence
• Travel and expense management platforms (TravelPerk, Expensya, or similar)
• HRIS systems experience a plus

Languages:

• French: Fluent (C2 level required)
• English: Fluent (B2 level required)

How We Work With You

When you apply through Get A Job.ai, our talent team will review your application and conduct an initial screening call to understand your background and career goals. We'll discuss the role in detail and answer your questions about our client and the opportunity.

If there's a strong mutual fit, we'll submit your profile to our client for consideration. The client's interview process includes a conversation with the Executive Assistant team lead (including a practical case study), followed by meetings with technology leadership to assess fit and discuss the role in depth.

Please do not contact the client directly—all applications and communications should go through Get A Job.ai to ensure proper consideration.

Pay

Compensation details will be discussed during the screening process with our recruiting team based on your experience and the client's budget for this position.

Equal Opportunity: Get A Job.ai is committed to fostering an inclusive recruitment process. We welcome candidates from all backgrounds and encourage you to apply even if you don't meet every requirement listed—diverse perspectives and experiences often exceed conventional qualifications.