Administration support for Recruitment Agency Operations (Bo)

About This Opportunity

We are representing a confidential recruiting firm seeking an Administration Support professional to join their operations team remotely in the United States. This role sits at the intersection of client service and operational excellence, supporting the firm's engagement pipeline from initial inquiry through team handoff.

As part of our talent team at Get A Job.ai, we're looking for someone who can manage high-level client correspondence, coordinate seamlessly across internal teams, and maintain the organizational systems that keep a professional services operation running smoothly.

Responsibilities

• Manage inbound client inquiries and executive correspondence, responding professionally and exercising judgment on appropriate information sharing and next steps
• Coordinate scheduling, send materials and presentations, and arrange meetings while ensuring full context is provided to team members
• Review and edit business documentation with attention to accuracy, consistency, and appropriateness before distribution
• Maintain data integrity across spreadsheets, compile statistics and summaries, and keep records current and accessible
• Update CRM platforms, organize files and internal documents, and communicate status updates across channels
• Provide operational support on varied projects, adapting to changing priorities and delivering reliably in a remote environment

What We're Looking For

• Bachelor's degree required
• Excellent English communication skills, both written and verbal
• Background in professional services, consulting, legal, or administrative environments with demonstrated business operations understanding
• Strong written communication abilities suitable for senior-level client correspondence
• Experience using CRM systems and organizational platforms; comfortable working across digital tools and spreadsheets
• Proven ability to work independently, manage diverse workloads, and maintain pace with shifting priorities in remote settings
• Sound judgment and discretion when handling sensitive business communications

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to understand your background and fit for this role. Qualified candidates will then be submitted to our client for consideration. Please do not attempt to contact the client directly, as all communication should flow through our team to ensure a coordinated process.

Benefits

Our client offers all local public holidays observed, paid annual leave, paid sick leave, and significant opportunities for professional growth and career advancement in a supportive and collaborative remote environment.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Equal Opportunity

Get A Job.ai is committed to inclusive hiring practices and equal employment opportunity. We welcome applications from all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.