V101- Legal Executive Administrative Coordinator

About This Opportunity

We are representing a confidential legal services organization in their search for a Virtual Executive Administrative Coordinator. This role offers the chance to directly support senior leadership while managing both professional and personal coordination needs. Our client values precision, discretion, and proactive problem-solving in their executive support team.

As their recruitment partner, Get A Job.ai is seeking a highly organized professional who thrives on anticipation and takes pride in keeping complex schedules running smoothly. This remote position requires alignment with EST business hours and offers the opportunity to make a meaningful impact on executive efficiency and focus.

Responsibilities

• Manage complex calendars, scheduling meetings, personal appointments, and services with precision
• Serve as primary gatekeeper by prioritizing requests and protecting executive time
• Triage incoming emails, organize inboxes, and respond on behalf of leadership when appropriate
• Coordinate business and personal travel including flights, lodging, and transportation
• Track and manage referral partner activity using Lawmatics
• Handle inbound and outbound calls using RingCentral (approximately 10 calls per day)
• Provide light marketing and business development support, including follow-ups and coordination
• Coordinate gifts, mailings, and outreach initiatives
• Schedule and manage personal services such as dry cleaning and grocery pickups
• Organize logistics for events and sponsored activities

What We're Looking For

• Minimum 1 year of experience as an executive assistant or in administrative support roles
• Prior experience supporting an executive or business owner strongly preferred
• Strong calendar management and scheduling expertise
• Advanced email triage and professional written communication skills
• Detail-oriented with exceptional organizational abilities
• Proactive mindset with ability to anticipate needs
• Adaptable and comfortable managing shifting priorities
• Strong problem-solving and decision-making capabilities
• Ability to act as gatekeeper with sound judgment and discretion
• Comfortable handling both business and personal tasks
• English proficiency required
• Availability to work 9:00 AM - 6:00 PM EST
• Experience with Google Workspace (Gmail, Calendar, Chat, Meet) and Microsoft Office Suite
• Familiarity with Lawmatics and RingCentral preferred

How We Work With You

Candidates apply directly through Get A Job.ai. Our talent team will review your application and conduct an initial screening. If you're a strong match, we will submit your profile to our client for consideration. Please do not contact the client directly—all communication and coordination will be managed through our recruitment team to ensure a professional and streamlined process.

Pay

Pay via Get A Job.ai: $1,060 to $1,150 USD monthly.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices and welcomes candidates from all backgrounds to apply.