Remote Executive Operations Assistant- CEO Support

About This Opportunity

We are representing a confidential education technology organization in their search for a Remote Executive Operations Assistant to support their CEO. This is a strategic support role for someone who excels at written communication, inbox management, and operational systems. You'll serve as the right hand to a founder building innovative educational programs, managing high-volume communications with parents, partners, and stakeholders while creating structure around daily operations.

Our client is a fast-growing organization that values proactive problem-solving, professional judgment, and the ability to anticipate needs. This fully remote position offers the opportunity to work with a dynamic leadership team while building operational excellence from the ground up.

Responsibilities

• Manage the CEO's inbox with a goal of maintaining Inbox Zero, triaging and responding to the majority of emails independently while maintaining the executive's communication style
• Ensure all responses are sent within 24 hours and implement structured inbox workflow and prioritization systems
• Manage and optimize the CEO's calendar, scheduling meetings based on strategic priorities (prospect meetings, lead-generation partners, investor meetings) while protecting deep work time
• Respond professionally to parents, partners, and stakeholders in a trust-building manner that reflects the CEO's voice
• Lead weekly check-in meetings using a structured agenda and support task management workflows
• Assist with digital advertising campaign management, social media content coordination, and podcast production workflows
• Document standard operating procedures and identify opportunities to improve operational efficiency
• Conduct daily email triage check-ins to quickly review priority messages and time-sensitive requests

What We're Looking For

• 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive
• Exceptional written English communication skills with the ability to represent an executive professionally via email
• Proven experience managing high-volume inboxes and maintaining structured email systems
• Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently
• Experience with calendar management and strategic meeting coordination
• Highly organized, structured thinker with a systems mindset and strong attention to detail
• Proactive problem-solver who anticipates needs and communication requirements
• High emotional intelligence and professional judgment when handling external communication
• Experience using task management and productivity tools (Asana, Notion, or similar platforms)
• Ability to work independently while maintaining consistent communication with leadership
• Reliable high-speed internet connection, modern laptop with multi-core processor, and noise-canceling headset

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruitment team will conduct an initial screening to understand your experience and fit for this role. Qualified candidates will then be submitted to our client for consideration. Please do not attempt to contact the client directly, as all communication should flow through our talent team to ensure a professional process for everyone involved.

Pay

This is a full-time, remote position based in Mexico. Compensation details will be discussed during the screening process with our recruitment team.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices and welcomes applications from candidates of all backgrounds.