Legal Operations Specialist (f/m/d)

About This Opportunity

We are representing a confidential deep-tech organization working at the forefront of advanced energy solutions. Our client is an international company with operations in Germany and the US, and they are rapidly scaling their legal function to support continued growth across multiple jurisdictions.

As Legal Operations Specialist, you will build and own the operational infrastructure that enables the legal team to focus on high-value work. This is a foundational role with broad ownership—you'll establish systems, processes, and standards from the ground up across corporate administration, contract management, IP docketing, compliance records, and workflow automation. You will work independently across German and US corporate structures and become a trusted partner to senior legal leadership.

Responsibilities

• Build and maintain the legal operations infrastructure for a growing international organization, creating reliable systems and processes that support daily legal activities
• Own end-to-end corporate administration across German and US entities, including registers, minute books, cap tables, powers of attorney, filings, restructurings, and notarial processes
• Lead contract lifecycle management from signature through renewal, managing CLM and e-signature workflows while ensuring agreements remain accessible and deadlines are tracked
• Maintain structured records across IP and compliance functions, including patent and trademark docketing, IP registers, compliance documentation, policy records, and critical legal calendars
• Transform recurring legal work into scalable processes by mapping workflows, developing templates, implementing automation, and selecting tools that reduce manual effort
• Collaborate directly with senior legal leadership, specialist counsel, finance teams, notaries, registry offices, and external IP advisers
• Proactively identify operational gaps, manage risks, and continuously improve how the legal function operates

What We're Looking For

Required:

• Extensive experience in legal operations, corporate administration, paralegal work, entity management, or comparable operational legal roles
• Strong understanding of German corporate formalities and administrative requirements
• Highly organized and detail-oriented with proven ability to manage records, deadlines, and recurring processes
• Experience with contract management, e-signature platforms, document management systems, or legal operations tools
• Ability to work independently, improve processes proactively, and recognize when matters require legal judgment and escalation
• Clear, proactive communication style with fluency in both German and English

Preferred:

• Background as Rechtsfachwirt/in, Paralegal, or legal operations specialist
• Experience with CLM platforms, entity management systems, e-signature tools, or workflow automation solutions
• Exposure to US corporate administration in addition to German corporate law
• Experience working in fast-growing international companies or across multi-jurisdictional legal environments

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruitment team will conduct an initial screening to understand your background and fit for the role. Qualified candidates will then be submitted to our client for consideration. Please do not attempt to contact the employer directly—all communication should go through our talent team to ensure a smooth process for everyone involved.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Equal Employment Opportunity: Get A Job.ai is committed to inclusive hiring practices. We consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, veteran status, or disability status.