Executive Assistant to COO (m/w/d)

Responsibilities

We are representing a confidential international organization seeking an Executive Assistant to the COO. In this role, you will provide high-level organizational and administrative support to senior management.

• Manage and coordinate the COO's calendar, prepare meetings, board sessions, and committee meetings, and create structured minutes with follow-up action tracking
• Plan national and international business travel and process travel expense reports
• Serve as the central point of contact for internal and external stakeholders, ensuring professional communication at all times
• Support strategic projects through research, analysis, and the creation of compelling presentations and reports
• Organize internal events, workshops, and company gatherings, ensuring seamless execution
• Assist with internal communications and maintain digital content
• Represent the COO as the first point of contact with a professional and confident demeanor
• Handle all matters with the highest level of discretion and confidentiality

What We're Looking For

• Completed university degree in Business Administration, Communications, Marketing, or a comparable qualification
• Several years of experience in a similar position supporting senior management
• Fluent communication skills in German and English, both written and spoken
• Highly structured, detail-oriented work style with absolute discretion when handling confidential information
• Strong proficiency in MS Office, particularly PowerPoint; experience with CMS or design tools is a plus
• Proactive, solution-oriented approach with the ability to maintain composure in demanding situations
• Excellent organizational skills and professional presence with internal and external stakeholders
• Located in or willing to relocate to Neuwied, Germany

How We Work with You

Our talent team at Get A Job.ai partners with you throughout the entire process. When you apply through our platform, one of our recruiters will conduct an initial screening to understand your background and career goals. We then present qualified candidates to our client and coordinate all communication on your behalf. Please do not contact the employer directly—we manage the submission process to ensure the best outcome for all parties.

This position offers significant benefits including 30 vacation days annually, flexible working hours with high autonomy, up to 50% remote work option (with on-site presence expected when the COO is in office), compensation according to chemical industry collective agreement standards with a 37.5-hour work week, company pension plan, mobility allowance, canteen subsidy, and targeted professional development opportunities.

Pay

Compensation details will be discussed during the screening process with our recruitment team.

Equal Opportunity

Get A Job.ai evaluates all qualified applicants without regard to gender, origin, culture, age, disability, religion, or sexual orientation.