Executive Assistant

About This Opportunity

We are representing a confidential AI technology organization in their search for an Executive Assistant based in London. Our client is a rapidly growing platform working with major global brands to transform customer service through advanced AI solutions. This is an excellent opportunity to join a high-performing team during an exciting growth phase.

Responsibilities

• Proactively manage executive calendars, coordinating sales meetings, partnership discussions, discovery calls, and contract negotiations
• Ensure meeting effectiveness by preparing and distributing materials including agreements, legal documents, and follow-up items
• Plan and execute internal events such as team offsites, training sessions, and team travel coordination
• Support external events including networking functions, sporting events, and leadership tours
• Establish and improve administrative systems and processes while helping build the administrative function

What We're Looking For

• 5+ years of experience as an Executive Assistant or in a similar role
• Strong relationship-building skills with ability to partner effectively across functions and with external partners
• Excellent time management capabilities with ability to quickly shift priorities and anticipate needs
• Strong organizational skills with ability to analyze and prioritize workflows using data
• Willingness to be in the London office 4 days per week
• Ability to travel with executives approximately once per quarter
• Advanced proficiency with Google Suite and Slack
• Preferred: Experience in fast-growing, in-person startup environments

How We Work With You

When you apply through Get A Job.ai, our talent team will review your application and conduct an initial screening. If there's a strong match, we will submit your profile to our client for consideration. Please do not contact the client directly, as all communication should flow through our recruiting team to ensure a smooth process.

Pay

This role offers competitive compensation. Specific pay details will be discussed during the screening process with our recruiting team.

Equal Opportunity

Get A Job.ai is committed to fair and equitable recruiting practices. We evaluate all candidates based on qualifications and experience without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other protected characteristic.