Executive Assistant – Sales & Marketing

Responsibilities

We are representing a fast-growing SaaS organization seeking an Executive Assistant to support their Sales and Marketing leadership in Paris. You will report to the Executive Assistant team lead and provide comprehensive support to the Chief Revenue Officer and Chief Marketing Officer.

Your day-to-day responsibilities will include:

• Coordinate and proactively manage executive business calendars, anticipating conflicts, prioritizing competing demands, and optimizing agendas with appropriate buffers
• Arrange end-to-end travel logistics including flights, hotels, ground transport, and visas, ensuring all arrangements are confirmed well in advance
• Prepare and process expense reports for executives when requested, in line with internal policies
• Draft, revise, and edit communications including LinkedIn content
• Handle sensitive and confidential information with absolute discretion
• Arrange and coordinate team meetings for Sales and Marketing departments
• Manage and coordinate specific projects such as client visits at Paris headquarters and team building activities
• Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing
• Liaise with HR, Finance, and IT on behalf of both departments for operational and administrative requests
• Own end-to-end logistics for internal events including Sales Kick-Offs, quarterly business reviews, and team building activities
• Source and negotiate with venues, caterers, AV suppliers, and other vendors while managing event budgets
• Manage attendee registration, invitations, RSVPs, and on-site check-in processes
• Coordinate speaker and VIP logistics including preparation materials, rehearsals, and on-site support

What We're Looking For

Required Experience:

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organization
• Proven track record in event planning and management, from intimate team offsites to large-scale conferences
• Hands-on experience with expense and purchase management platforms (e.g., Expensya or similar tools)

Essential Skills:

• Highly organized with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure
• Proactive and solutions-oriented—you anticipate needs before they become problems
• Impeccable discretion when handling sensitive business and personnel information
• Genuine curiosity for AI tools, with a drive to leverage them in your day-to-day work
• Strong collaborative mindset—a true team player who elevates those around them

Technical Requirements:

• Proficiency with Google Suite, Slack, Confluence, TravelPerk, and similar platforms
• Experience with expense management systems

Languages:

• French: Fluent (C2 level required)
• English: Fluent (C2 level required)

How We Work with You

As a specialized recruiting firm, Get A Job.ai partners with leading technology companies to connect exceptional talent with outstanding opportunities. When you apply through our platform at getajob.ai, our talent team will review your application and contact you for an initial screening conversation.

If there's a strong mutual fit, we will submit your profile to our client for consideration. You'll then participate in interviews directly with the hiring organization, including meetings with the Executive Assistant team lead and the executives you would be supporting.

Please apply exclusively through Get A Job.ai—do not contact the client directly, as we manage all candidate communications to ensure the best experience for everyone involved.

Pay

Compensation details will be discussed during the screening process with our recruiting team.

Equal Employment Opportunity: Get A Job.ai is committed to creating a diverse and inclusive recruitment process. We welcome applications from candidates of all backgrounds and experiences.