Virtual Assistant

The Role

Our talent team is representing a confidential technology organization seeking a proactive, highly organized Virtual Assistant to support day-to-day operations across their distributed team. This is a full-time, fully remote position reporting to senior leadership.

You'll own general administrative work, team logistics, and gifting operations for internal teams, extended collaborators, and clients. The ideal candidate is resourceful, detail-oriented, and comfortable taking ownership with minimal direction.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks across the organization
• Maintain internal trackers, records, and operational information with a high degree of accuracy
• Coordinate purchasing, vendor relationships, shipping, expenses, and reimbursements
• Support onboarding processes, team logistics, and ad hoc requests as they arise
• Manage end-to-end gifting operations for team members and clients, including sourcing, ordering, personalization, shipping, and delivery tracking
• Track gifting budgets, recipient information, orders, and vendor relationships
• Anticipate needs proactively and drive tasks through to completion without constant oversight

What We're Looking For

• 3+ years of experience in administrative support, operations, or a similar role
• Excellent organizational skills and meticulous attention to detail
• Strong written and verbal communication abilities
• High sense of ownership, reliability, and consistent follow-through
• Strong research and problem-solving capabilities
• Ability to work independently in a fast-moving, remote environment
• Good judgment when handling sensitive or confidential information

Preferred qualifications:

• Experience in a startup, technology company, or distributed team setting
• Prior experience with gifting coordination, vendor management, purchasing, or logistics
• Familiarity with Google Workspace, Slack, and project management tools
• Comfortable using AI tools to work faster and automate repetitive tasks

How We Work with You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to understand your background and fit for the role. Qualified candidates are then submitted to our client for consideration. Please do not attempt to contact the client directly, as all communication is managed through our team to ensure a smooth process.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Equal Opportunity: Get A Job.ai is committed to inclusive recruiting practices. We welcome applications from candidates of all backgrounds and work with our clients to ensure fair and equitable hiring processes.