Sales Assistant

About This Opportunity

We are representing a confidential client in need of a highly organized Sales Assistant to support their revenue team across CRM management, scheduling, proposal coordination, and day-to-day sales operations. This is a fully remote position based in El Salvador, working U.S. business hours.

This is not a sales-closing role. Your responsibility is to keep the sales team organized, prepared, and focused on revenue-generating activities. You'll ensure CRM records stay accurate, sales calls happen on time, proposals are polished, pipeline reporting remains reliable, and no lead or opportunity falls through the cracks.

Responsibilities

CRM Management & Sales Operations:

• Maintain accurate records in CRM platforms such as Salesforce, HubSpot, Zoho CRM, or Pipedrive
• Update leads, contacts, opportunities, and pipeline stages consistently
• Keep notes, activities, follow-ups, and next steps current
• Identify and remove duplicate, incomplete, or outdated records
• Track outstanding sales activities and deadlines
• Ensure sales representatives have accurate information when needed

Scheduling & Calendar Coordination:

• Schedule sales calls, product demos, follow-up meetings, and internal meetings
• Coordinate calendars across multiple time zones
• Manage scheduling through Google Calendar, Outlook, and Calendly
• Handle reschedules, reminders, and meeting logistics
• Monitor upcoming meetings and identify potential scheduling conflicts
• Ensure sales representatives have the right context and materials before meetings

Proposals & Sales Documents:

• Prepare, format, and proofread sales proposals, quotes, presentations, and client-facing documents
• Support RFP and RFI responses using approved templates
• Create polished materials using Google Slides, PowerPoint, and Canva
• Review documents for accuracy, formatting, and completeness
• Maintain organized versions of proposals and supporting documents

Reporting & Pipeline Tracking:

• Prepare weekly and monthly sales reports
• Track pipeline activity, conversion metrics, sales KPIs, and deal progression
• Maintain dashboards and reporting trackers
• Ensure leadership has accurate visibility into sales activity and pipeline performance

Communication & Follow-Up:

• Draft professional follow-up emails, reminders, and meeting summaries
• Support inbound lead routing and response coordination
• Track outstanding actions and follow-ups
• Flag overdue tasks or stalled opportunities for appropriate follow-up

Cross-Functional Coordination:

• Collaborate with Sales, Marketing, Finance, and Operations teams
• Coordinate internal handoffs and approvals
• Track deal-related tasks and documentation
• Support smooth transitions from sales into onboarding or delivery

What We're Looking For

Required Qualifications:

• 1–2+ years of experience in Sales Support, Administrative Support, Operations Coordination, or Executive Assistance
• Hands-on experience with at least one CRM platform (Salesforce, HubSpot, Zoho CRM, or Pipedrive)
• Strong scheduling and calendar management experience
• Proficiency with Google Workspace and/or Microsoft Office
• Strong written English communication skills
• Excellent organizational and multitasking abilities
• High attention to detail and consistent follow-through
• Ability to manage multiple priorities simultaneously
• Comfortable working independently in a remote environment
• Availability during U.S. business hours

Preferred Qualifications:

• Experience preparing sales proposals, decks, or presentations
• Exposure to SDR or BDR workflows
• Previous experience supporting Account Executives or sales leadership
• Experience in SaaS, recruiting, marketing agencies, or professional services
• Basic Excel or Google Sheets reporting skills, including pivot tables and dashboards

Key Success Metrics:

• CRM accuracy and pipeline cleanliness
• Follow-ups completed on time
• Accurate and efficient scheduling
• Proposal and sales-document quality
• Reporting accuracy and consistency
• Reduction in missed tasks or communication gaps
• Positive feedback from sales leadership

How We Work With You

Our talent team at Get A Job.ai partners with candidates throughout the entire process. When you apply through our platform, one of our recruiters will screen your application and conduct an initial interview to understand your background and fit for the role.

The interview process includes:

• Initial application review
• One-way video interview
• Video interview with our recruiting team
• Practical task focused on CRM cleanup and proposal formatting
• Client interview (we will submit qualified candidates to our client)
• Offer and background verification

Please do not contact the client directly. All communication and coordination will be managed through Get A Job.ai to ensure a professional and organized process.

Pay

Compensation details will be discussed with qualified candidates during the screening process.

Equal Employment Opportunity: Get A Job.ai is committed to providing equal employment opportunities to all applicants regardless of race, color, religion, sex, national origin, age, disability, or any other protected characteristic. We celebrate diversity and are dedicated to creating an inclusive environment for all candidates.