HR Assistant

About This Opportunity

We are representing a well-established software organization in Harrow with over three decades of operational excellence. Our client is expanding their international presence and needs a dedicated HR Assistant to support their growing team. This is a hands-on generalist role offering broad exposure across the full employee lifecycle in a fast-paced, international environment.

This position is primarily office-based in Harrow, UK. Following successful completion of probation, hybrid working may be available with up to one day remote per week. This is a permanent, full-time position working 37.5 hours per week.

Responsibilities

Recruitment & Resourcing

• Coordinate end-to-end recruitment administration, liaising with recruitment agencies and sharing job specifications
• Screen CVs and forward shortlisted applications to departmental managers
• Coordinate interview scheduling and serve as central point of contact throughout the recruitment process
• Communicate internal vacancies and opportunities to existing employees

Onboarding, Training & Employee Lifecycle

• Lead HR onboarding processes for new starters, including delivering onboarding sessions and training on HR systems and procedures
• Coordinate travel arrangements for headquarters visits for new and existing employees
• Manage offboarding processes and liaise with relevant departments
• Arrange and conduct exit interviews, gather feedback, and share insights with managers

HR Systems & Data Management

• Act as primary administrator for the HR system, ensuring employee records are accurate and current
• Troubleshoot system issues and liaise with support teams for timely resolution
• Maintain employee records including right-to-work documentation, employee IDs, and contractual data in line with data protection requirements

Payroll & Finance Liaison

• Provide payroll-ready HR data including unpaid absence, leave, and benefits information to the accounting team
• Provide training and guidance to employees on expense procedures and related processes

HR Documentation & Compliance

• Create employment contracts and other HR documentation for review by the HR Manager
• Ensure strict confidentiality of all employee files and HR information
• Support compliance with local employment legislation, internal policies, and HR best practices

What We're Looking For

Essential Qualities

• Organized, reliable, approachable, professional, and detail-oriented
• Eager to develop a career in HR
• Strong communication, organization, and analytical skills with ability to work with people at all levels
• Excellent written and verbal English communication skills
• Time management skills and ability to meet deadlines
• Attention to detail and capacity to follow directions
• Excellence in both teamwork and individual tasks
• Strong organizational and problem-solving capabilities
• Ability to handle sensitive and confidential information with discretion

Technical Skills

• Proficiency in IT, including MS Office
• Comfort working within HR/HRIS systems
• Comfortable using AI-assisted tools to support HR administration and process improvement

Desirable

• Previous HR or administrative experience
• Degree or qualification in Human Resources, Business Administration, or related field
• Basic knowledge of HR department operations
• Additional European languages
• Conflict management skills

Candidates with a genuine interest in pursuing a career in HR are strongly encouraged to apply, even if you don't meet every requirement.

How We Work With You

When you apply through Get A Job.ai, our talent team will review your application and contact qualified candidates for an initial screening conversation. We'll discuss your HR experience, career goals, and fit for this role. If there's a strong match, we will submit your profile to our client for consideration and guide you through their interview process.

Please apply exclusively through Get A Job.ai. Do not attempt to contact the client directly, as this may disqualify your application.

Pay

Competitive salary and benefits package in line with local market rates. Our client offers extensive support and training, company laptop, annual leave in line with statutory entitlements increasing with tenure, pension benefits following probation, and life assurance subject to successful probation completion. As part of a growing multinational organization, you'll gain valuable exposure to HR practices across different European jurisdictions.

Get A Job.ai is an equal opportunity recruiter. We welcome applications from all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.