Administrative Assistant II

Join University Health Network as an Administrative Assistant II in a remote, full-time position supporting our Research division from Toronto, ON, CA. This role offers the opportunity to deliver essential organizational and administrative support to research teams and leadership while working flexibly from anywhere.

Role Overview

As an Administrative Assistant II at University Health Network, you'll provide comprehensive administrative and coordination support to research departments and senior staff. You'll manage schedules, communications, documentation, and logistics while ensuring smooth day-to-day operations across your team. Your work enables researchers and clinicians to focus on their core mission by handling the critical behind-the-scenes functions that keep operations running effectively.

Key Responsibilities

• Schedule and coordinate meetings, appointments, and events for research teams and executives
• Prepare, format, and maintain correspondence, reports, and research-related documentation
• Manage databases, filing systems, and information organization to ensure easy access and accuracy
• Coordinate with internal departments and external partners to support project execution and communication
• Process administrative requests, track action items, and follow up on time-sensitive matters
• Provide general administrative support including expense tracking, travel arrangements, and office coordination
• Assist with meeting preparation, minute-taking, and documentation of decisions and next steps

Who We're Looking For

• Proven experience in an administrative or coordinator role, ideally in a research, healthcare, or university setting
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines
• Excellent written and verbal communication skills appropriate for professional healthcare environments
• Proficiency with office software, email systems, and database management
• Attention to detail and commitment to accuracy in all documentation and correspondence
• Ability to work independently and as part of a collaborative team in a remote environment
• Discretion and professionalism when handling sensitive or confidential information

Working at University Health Network

University Health Network is a leading academic health science centre serving the Toronto region. We're committed to providing an inclusive workplace where talented professionals from diverse backgrounds can grow and contribute meaningfully to research, patient care, and innovation in healthcare.

How to Apply

To apply, complete your application directly on this page, or you'll be redirected to the employer's application platform to finish submitting there.