Administrative Assistant II (Medical) – JS Sonshine Centre

Join University Health Network in Toronto as an Administrative Assistant II (Medical) supporting clinical research operations at the JS Sonshine Centre. This contract position offers an opportunity to play a vital role in advancing healthcare research while supporting a dynamic medical team.

Role Overview

The Administrative Assistant II (Medical) serves as a cornerstone of operational excellence in a research-intensive medical environment. You'll manage complex administrative workflows, coordinate clinical initiatives, and ensure seamless communication across departments at the JS Sonshine Centre. Your organizational expertise and attention to detail will enable healthcare professionals and researchers to focus on their core mission of improving patient outcomes.

Core Duties

• Schedule and coordinate meetings, appointments, and clinical research activities for medical staff and research teams
• Prepare, edit, and maintain medical reports, correspondence, and research documentation
• Manage calendars, arrange travel, and coordinate logistics for healthcare professionals and research initiatives
• Maintain confidential medical records and ensure compliance with healthcare privacy standards
• Support grant administration, budget tracking, and research project coordination activities
• Provide administrative support to medical committees and research teams
• Answer phones, greet visitors, and direct inquiries to appropriate departments
• Order supplies, manage inventory, and coordinate vendor relationships

Skills & Qualifications

• High school diploma or equivalent; post-secondary education in business or healthcare administration is an asset
• Proven experience as an administrative assistant in a medical, research, or healthcare setting
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and email systems
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Ability to handle sensitive medical information with discretion and maintain strict confidentiality
• Professional demeanor and ability to work effectively with diverse teams
• Flexibility and adaptability in a fast-paced research environment

Why Join University Health Network

University Health Network is a leading academic health sciences organization in Toronto, dedicated to advancing healthcare through research, patient care, and education. Working as an Administrative Assistant II (Medical) at the JS Sonshine Centre puts you at the heart of groundbreaking medical research and clinical excellence. You'll contribute directly to initiatives that improve patient care and outcomes while developing your administrative expertise in a respected healthcare institution.

Apply Today

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