TA Systems Administrator

About This Opportunity

We are representing a confidential technology client in the construction sector who is investing in the systems and processes behind their growth. They need a TA Systems Administrator to join their Talent Acquisition team and build a more efficient, data-driven recruitment function based in their London office.

This role sits at the intersection of Talent Acquisition, systems, data and operations. You'll take ownership of their ATS administration and optimisation, helping the organisation recruit effectively as they scale. Hands-on experience working with Ashby ATS is essential for this position.

Responsibilities

You will own and optimise the Ashby platform, including:

• Day-to-day administration of Ashby, including workflows, templates, automation and system configuration
• Maintaining high-quality candidate, requisition, interview and recruitment data
• Proactively identifying and resolving data integrity and system issues
• Providing system guidance and support to recruiters and hiring managers
• Identifying opportunities to improve or automate recruitment workflows
• Supporting integrations and ATS optimisation projects

You will build better recruitment data and reporting by:

• Maintaining recruitment dashboards, reports and key TA metrics
• Ensuring recruitment data provides an accurate picture of hiring activity and performance
• Identifying gaps or inconsistencies in data and working with the TA team to resolve them
• Turning recruitment data into useful, reliable insight for the business

You will keep recruitment operations running smoothly through:

• Coordinating interviews and candidate communications across multiple roles
• Ensuring interview feedback, approvals and recruitment activity are accurately captured
• Supporting offer and pre-employment administration
• Maintaining clear and consistent recruitment processes and documentation
• Delivering a professional, responsive experience for candidates and hiring managers

What We're Looking For

Previous hands-on experience working with Ashby ATS is required. Ideally, you have gone beyond simply using Ashby as a recruiter or coordinator, with experience in workflows, templates, reporting, automation, data integrity and system configuration.

You should also bring:

• Experience within TA Operations, Recruitment Operations, Recruitment Systems or similar systems-focused environment
• Strong understanding of how an ATS supports the end-to-end recruitment lifecycle
• Experience producing or maintaining recruitment reports, dashboards and metrics
• Strong systems aptitude and confidence working across workflows, data and technology
• Ability to investigate problems, understand root causes and find practical solutions
• Excellent attention to detail and high standards for data accuracy
• Experience coordinating recruitment activity across multiple concurrent roles
• Understanding of data protection requirements relating to candidate and recruitment data

Bonus experience includes ATS integrations, system implementations or optimisation projects, and exposure to wider People/HR systems.

You'll thrive in this role if you are systems-minded, curious about processes, proactive in investigating issues, detail-focused with data, improvement-driven, and collaborative across teams.

This is a hybrid role based in London, with the office located near Angel station.

How We Work With You

When you apply through Get A Job.ai, our talent team will review your profile and schedule an initial screening conversation. If there's a strong match, we'll submit your application to our client and guide you through their interview process. Please do not contact the client directly—all communication should go through our recruitment team to ensure the best experience for everyone involved.

Pay

Compensation details will be discussed during the screening process with our team.

Get A Job.ai is an equal opportunity recruiter. We welcome applications from candidates of all backgrounds and work to ensure fair access to opportunities regardless of race, colour, religion, sex, national origin, age, disability, or other protected characteristics.