(Senior) Fund Operations Manager (f/m/d)

About This Opportunity

We are representing a confidential fintech client in their search for a Senior Fund Operations Manager to join their team in Berlin. Our client is scaling rapidly and needs an experienced operator who understands private markets, thrives on solving operational complexity, and wants to help modernize how fund administration works in practice.

This is not a traditional back-office processing role. You'll work at the intersection of fund operations, client service, and technology—partnering with fund managers, investors, and product teams to deliver seamless experiences across the full fund lifecycle.

Responsibilities

• Act as a strategic operational partner to fund managers, supporting day-to-day fund operations and delivering exceptional service quality
• Own and coordinate complex post-close operational processes including capital calls, distributions, investor reporting cycles, and ongoing fund lifecycle events
• Lead operational execution for fund migrations and new fund launches, including review, reconciliation, and migration of historical data from previous administrators
• Own capital call and distribution calculations end-to-end using automated workflows, interpreting LPA clauses, management fee calculations, equalization mechanics, and investor allocation logic
• Partner directly with fund managers to explain methodologies, align on assumptions, incorporate feedback, and guide clients toward operationally sound approaches
• Collaborate with accounting teams to support recurring reporting cycles and ensure operational and financial data is complete, accurate, and audit-ready
• Support treasury-related workflows including payment coordination, invoice handling, and operational cash movement processes
• Serve as a key point of contact for fund managers and investors, resolving operational queries with responsiveness and ownership
• Work closely with product and engineering teams to shape internal platforms and operational tooling based on real customer workflows
• Help drive automation and AI adoption to improve operational scalability
• Support, review, and mentor junior team members to establish high standards for quality and operational rigor
• Improve processes, workflows, and documentation to increase scalability and operational excellence

What We're Looking For

• 3+ years of experience in fund administration, fund operations, transfer agency, or related private markets operations environments
• Strong hands-on experience managing operational fund workflows across the full lifecycle, particularly capital activity, reporting processes, and complex operational coordination
• Understanding of private markets fund structures with comfort reviewing LPAs, investment agreements, and related fund documentation to identify operationally relevant terms
• Highly detail-oriented with ability to manage complex operational processes accurately under tight timelines
• Comfortable working cross-functionally with accounting, product, and client-facing teams
• Strong service mindset with understanding of how operational quality impacts customer trust and long-term relationships
• Excitement about improving systems and processes through technology and AI
• Proactive, structured approach with comfort operating in a fast-moving, high-growth environment
• Enjoyment of mentoring others and raising operational quality standards across teams
• Fluency in English; German is a plus

How We Work With You

When you apply through Get A Job.ai, our recruiting team will screen your background and experience. If there's a strong match, we'll conduct an initial conversation to understand your goals and assess fit. We'll then coordinate your interview process with our client, which typically includes discussions with the hiring manager, a case-based collaborative problem-solving session, and final rounds with senior leadership.

Please apply only through Get A Job.ai. Do not attempt to contact the client directly, as all applications must come through our talent team to be considered.

Location and Benefits

This role is based in Berlin with a hybrid work arrangement (3 days per week in office). Our client offers remote flexibility including up to 4 weeks of remote work per year, 28 days of vacation plus additional company days and local public holidays, and a customizable benefits package covering wellbeing, sport, mobility, and food.

Pay

Compensation details will be discussed during the screening process and are competitive for the Berlin market and this level of experience.

Equal Opportunity

Get A Job.ai is committed to inclusive hiring practices. We welcome applications from candidates of all backgrounds and provide equal opportunities to all qualified applicants regardless of race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.