Receptionist (m/f/d)

About This Opportunity

We are representing a confidential venture capital firm in Berlin, seeking a Receptionist to serve as the welcoming face of their office. This is a hands-on, in-person role at the heart of a fast-paced investment environment where you'll be the first point of contact for guests while ensuring smooth daily operations across all office functions.

Responsibilities

• Serve as the primary point of contact for all guests, providing a professional and friendly first impression
• Conduct daily walkthroughs of office floors to monitor cleanliness, order, and identify maintenance needs
• Restock meeting rooms, kitchens, refrigerators, and pantry areas to maintain fully equipped spaces
• Maintain general upkeep of coffee stations, communal areas, and shared spaces throughout the day
• Monitor the calendar to prepare rooms ahead of scheduled meetings and check on longer sessions for additional requirements
• Reset meeting spaces after use and coordinate food and beverage needs as required
• Receive, sort, and distribute incoming mail and packages efficiently
• Manage day-to-day ordering of snacks, drinks, coffee, and consumable supplies
• Monitor shared inboxes and appropriately route inbound enquiries
• Support event setup, breakdown, and catering logistics as needed
• Maintain office operations independently when the Office Manager is unavailable

What We're Looking For

• Languages: Professional working proficiency in both German and English (mandatory)
• Location: Based in Berlin and available for onsite work four full days per week (32 hours total)
• Work style: Highly organized, proactive, and calm under pressure with the ability to anticipate needs before being asked
• Service mindset: Genuine enjoyment of being the reliable person that guests and colleagues depend on
• Reliability: Strong follow-through, attention to detail, and comfort taking initiative without direction
• Independence: Capable of confidently managing office operations solo when needed

How We Work With You

Candidates apply directly through Get A Job.ai. Our talent team will conduct an initial screening to understand your background and fit for the role. We then present qualified candidates to our client for their review and interview process. Please do not attempt to contact the client directly, as all communication should flow through Get A Job.ai to ensure a professional and organized process.

Pay

Pay via Get A Job.ai: €30,000 – €36,000 annually for this 32-hour per week position.

Our client offers a modern office in central Berlin near Rosenthaler Platz, a dynamic professional environment, fully stocked amenities, company phone and laptop, mobility allowance, Urban Sports Club membership, biennial health check-up, and access to corporate discount platforms.

Equal Opportunity: Get A Job.ai is committed to inclusive recruiting practices and welcomes applications from candidates of all backgrounds.