Office Manager (m/w/d)

About This Role

We are representing a confidential fintech organization seeking an Office Manager to serve as the backbone of their Berlin location. In this role, you'll ensure smooth daily operations, create a welcoming environment for team members and visitors, and take ownership of everything from facility coordination to employee lifecycle support.

This is a full-time, on-site position based in Berlin, allowing you to be embedded within the team and maintain close collaboration with colleagues.

Responsibilities

• Manage daily office operations including coordination with building management, vendors, and service providers
• Oversee meeting rooms, supplies ordering, mail handling, travel bookings, invoices, and documentation
• Support selected operational matters for a secondary office location
• Welcome clients and guests, prepare meetings and catering, and ensure a professional, hospitable environment
• Organize internal events, all-hands meetings, and foster office culture through celebrations and team activities
• Collaborate with IT and relevant teams to coordinate smooth onboarding and offboarding processes
• Manage workplace wellbeing and occupational safety matters
• Lead facility projects including renovations, relocations, and events—coordinating timelines, budgets, and stakeholders
• Handle hands-on tasks as needed to keep operations running smoothly

What We're Looking For

• Completed commercial apprenticeship, hospitality/gastronomy training, event management qualification, or comparable background with relevant practical experience
• Prior experience in office management, workplace management, hospitality, event management, or similar roles
• Fluent communication skills in both German and English
• Strong organizational and coordination abilities with capacity to manage multiple priorities simultaneously
• Comfort with digital tools and systems
• Service-oriented mindset with attention to detail and genuine enjoyment in creating welcoming experiences
• Ownership mentality and hands-on approach to problem-solving
• Ability to maintain composure and clarity when multiple tasks require attention
• Background in hospitality, gastronomy, events, or project management is a plus

How We Work With You

When you apply through Get A Job.ai, our talent team will review your profile and conduct an initial screening. If there's a strong match, we'll submit your application to our client for consideration. Please do not contact the employer directly—we manage all communication to ensure the best candidate experience.

The interview process typically includes a video call with the recruiting team, followed by a conversation with the hiring manager, and finally an in-person meeting with the team to gain practical insights into the role.

Pay

Compensation details will be discussed during the screening process with our recruiting team.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices. We consider all qualified candidates regardless of race, color, religion, gender, age, national origin, disability, or other protected characteristics.