Grants and Contracts Administrator, Campus Grants Management Team (Durham, NC, U

About This Opportunity

We are representing a prestigious research university in Durham, NC, seeking a Grants and Contracts Administrator to join their Campus Grants Management Team. This is a remote position offering the chance to work with a dynamic team dedicated to providing cradle-to-grave grant management services. As lifecycle research administrators, our client's team members serve as subject-matter experts and strategic partners to faculty, ensuring compliant award management and exceptional customer service.

Location: Remote (must reside in one of the following states: AL, AZ, CA, CO, CT, DE, FL, GA, HI, IL, IN, IA, KY, LA, MD, MA, MI, ME, MO, MT, NH, NJ, NY, NC, OH, OR, PA, SC, TN, TX, VA, VT, WA, or DC)

Responsibilities

Pre-Award Responsibilities (30%)

• Prepare and submit grants and contracts through pre-award processes utilizing both sponsor and institutional regulations
• Advise faculty and Principal Investigators on administrative requirements for proposal submissions
• Prepare, coordinate, and review proposal elements including biosketches, budgets, justifications, and facilities resources
• Monitor compliance with agency and university regulations regarding submission
• Manage the subcontract process with pre-award office and collaborating organizations

Post-Award Responsibilities (50%)

• Manage budget, effort, reporting, and compliance timelines through the complete lifecycle of grants and contracts
• Advise faculty/PIs on budget adjustments and revisions necessary to meet sponsor requirements
• Provide ad hoc reports to business managers and PIs as requested
• Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-award agreements
• Reconcile monthly budget reports and inform faculty/PI of corrections and adjustments
• Identify and submit cost transfers resulting from budget reconciliation
• Prepare and submit requests for re-budgeting or modifying funded projects as requirements change
• Reconcile and close all sub-recipient cost objects and obtain sponsor-required reports
• Monitor compliance with agency and university regulations regarding reporting
• Maintain financial records per institutional document retention guidelines
• Manage overdrafts in line with unit procedures and institutional guidelines
• Ensure proper recording of revenue associated with all projects
• Close all funded projects consistent with university processes and timelines

Administrative Responsibilities (20%)

• Develop project management plans for review by faculty/PIs or senior level grants administrators
• Monitor and implement cost sharing to reflect appropriate labor distribution and related obligations
• Apply federal and university rules to appropriately manage effort for individuals compensated from sponsored awards
• Submit reports to central and unit management as required

What We're Looking For

Required Education:

• Bachelor's degree required
• Research or grants education and/or certification preferred
• Completion of required research administration training within established timelines

Required Experience:

• No experience required for candidates with a Bachelor's or Master's degree in a directly related field

Required Skills:

• Excellent written and verbal communication skills
• Strong analytical background and critical thinking abilities
• Advanced Excel proficiency
• Ability to analyze data and manage multiple projects simultaneously
• Strong attention to detail
• Ability to make sound independent decisions
• Exceptional customer service orientation
• Firm grasp of grants and contracts rules and regulations
• Good judgment in applying grant management practices and procedures

How We Work with You

Our talent team at Get A Job.ai partners with leading organizations to connect them with exceptional candidates. When you apply through our platform:

• You submit your application directly on getajob.ai
• One of our experienced recruiters will screen your qualifications and discuss the opportunity with you
• We submit qualified candidates to our client for consideration
• Please do not contact the client directly—we manage all communications to ensure a smooth process for everyone

Pay

This position offers competitive compensation. The employer has indicated an anticipated base salary range of $61,026 to $98,838 annually, with final offers considering factors such as experience, education, skills, and market conditions. The role includes access to comprehensive medical and dental care programs, generous retirement benefits, and family-friendly benefits.

Equal Employment Opportunity: Get A Job.ai is committed to providing equal employment opportunities to all applicants regardless of race, color, religion, sex, national origin, age, disability, genetics, veteran status, sexual orientation, gender identity, or any other protected characteristic under applicable law.