Executive Assistant | Freelance

About This Opportunity

We are representing a confidential medtech organization seeking two experienced Executive Assistants to provide remote support to members of their senior leadership team. This is a hands-on role for someone who enjoys bringing structure to a busy work environment, staying one step ahead, and ensuring the practical details are taken care of.

The position is based remotely in Romania and structured on a freelance basis. You will work through your own company and invoice for your services.

Responsibilities

• Plan, book, and support international business travel, including managing changes and solving problems when plans do not go as expected
• Manage calendars and help protect senior leaders' time by coordinating meetings, appointments, and competing priorities
• Prepare for internal and external meetings, including gathering information and inputs in advance and ensuring participants have what they need
• Organize external meetings, conferences, and other business-related appointments
• Review and format documents to ensure they are accurate, clear, and ready to use
• Provide inbox coverage during periods of absence and help ensure important matters are followed up
• Prepare and manage expenses accurately and on time
• Coordinate personal appointments where they affect the working calendar and need to be planned around business commitments
• Handle confidential and sensitive information with a high level of discretion
• Work closely with other administrative colleagues to provide reliable backup and continuity when needed

What We're Looking For

Required:

• At least three years of professional experience as an Executive Assistant, Personal Assistant, or in a comparable role
• Previous responsibility for planning, booking, and supporting professional business travel
• Excellent written and spoken English, at C1 level or above
• Strong organizational skills and the ability to manage several priorities without losing sight of detail
• A proactive and independent working style, particularly when working remotely
• Good judgment and discretion when handling confidential information
• Clear and professional communication skills and confidence working with senior stakeholders
• Comfortable adapting when priorities, schedules, or plans change at short notice
• Confidence using modern digital tools and an interest in using AI tools effectively in day-to-day work

Considered a Plus:

• Strong working knowledge of Microsoft 365
• Previous experience supporting international or geographically distributed teams
• Experience managing travel across multiple countries and time zones
• Familiarity with airline, hotel, and loyalty programs
• An interest in science, technology, or the medical technology sector

How We Work With You

Our talent team at Get A Job.ai works with candidates throughout the entire process. When you apply through our platform, a recruiter will screen your application and conduct an initial conversation. If there's a strong match, we will submit your profile to our client for consideration. We ask that you do not contact the client directly, as all communication is managed through Get A Job.ai to ensure a smooth and professional process.

Pay

Compensation details will be discussed during the screening process and are based on experience and qualifications.

Get A Job.ai is an equal opportunity recruiter. We consider all qualified candidates without regard to race, color, religion, sex, national origin, age, disability, or any other protected characteristic.