Executive Assistant, Founders Office

About This Opportunity

Our talent team is representing a confidential healthcare technology client in their search for an Executive Assistant to support their Founders Office. This is a high-impact, strategic role supporting co-founders and C-suite leaders at a rapidly scaling organization that's transforming how patients navigate complex healthcare systems.

You'll serve as a trusted partner to senior leadership, managing everything from complex calendaring and executive communications to cross-functional initiatives and operational cadence. This position requires exceptional judgment, discretion, and the ability to anticipate needs in a fast-paced, mission-driven environment.

Responsibilities

• Manage complex, multi-time-zone calendars for executive leadership, prioritizing meetings based on urgency, impact, and strategic value
• Protect executive time by triaging inbound requests, managing focus blocks, and proactively resolving scheduling conflicts
• Support planning and execution of leadership meetings, team offsites, and company-wide events
• Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items
• Draft, edit, and send communications on behalf of executives with professionalism and strong executive presence
• Serve as primary liaison between executives and internal leaders, external partners, vendors, and stakeholders
• Digest, summarize, and escalate key information while maintaining strict confidentiality
• Support leadership operating cadence by owning agendas, note-taking, action tracking, and follow-through for staff meetings and business reviews
• Build and continuously improve systems, templates, and processes that enhance executive productivity
• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail
• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change

What We're Looking For

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment
• Exceptional calendar management, prioritization, and organizational skills
• Strong written and verbal communication skills with ability to draft clear, executive-level messaging
• Demonstrated judgment, professionalism, and ability to handle highly confidential information
• Excellent project management skills with strong bias toward execution and follow-through
• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines
• Comfort operating in dynamic, sometimes ambiguous environments while maintaining calm and clarity
• High emotional intelligence and ability to navigate cross-functional relationships with empathy and confidence
• Background in startups, healthcare, technology, or complex operational environments strongly preferred
• Must be based in the United States

How We Work With You

Candidates apply directly through Get A Job.ai. Our recruiting team will conduct an initial screening to understand your background and match for this role. If there's strong alignment, we'll submit your profile to our client for consideration. Please do not attempt to contact the client directly, as all applications must come through our coordinated process.

Pay

Compensation details will be discussed during the screening process based on experience and qualifications.

Equal Opportunity: Get A Job.ai is committed to inclusive hiring practices. We welcome applications from candidates of all backgrounds and work to ensure fair consideration throughout our recruitment process.