Employee Engagement Programs Lead

About This Opportunity

We are representing a confidential healthcare technology organization seeking an Employee Engagement Programs Lead to join their People & Culture team. Our client is a fast-growing, remote-first company of approximately 320 employees distributed across the United States. This role sits at the heart of how the organization comes together—owning the logistics and execution of company-wide events, department gatherings, and employee experience programming that make in-person collaboration meaningful.

As the Engagement Programs Lead, you'll own end-to-end event management for their annual company offsite, support department leaders planning their own gatherings, and build the scalable toolkit ("Offsite-in-a-Box") that empowers teams to create great experiences without starting from scratch. You'll also keep day-to-day People & Culture programs running smoothly, from recognition fulfillment to program coordination and Inclusion & Belonging Council support.

Responsibilities

Company Events and Offsites

• Own end-to-end logistics for the annual company offsite (300+ attendees), including venue and vendor sourcing, contracts, travel and rooming, run-of-show, on-site execution, and post-event reconciliation
• Support department leads planning their own offsites with sourcing, budget guidance, and logistical consultation
• Track spend in real time against event budgets and reconcile cleanly with Finance after every event
• Route vendor agreements through Legal, ensuring W-9, certificate of insurance, and indemnification requirements are met before signature
• Own traveler safety, emergency protocols, and accessibility requirements for company-sponsored travel and events

Offsite-in-a-Box Toolkit

• Build and maintain the intake form, planning templates, vetted vendor agreements, and budget calculator that enable department leads to run their own gatherings independently
• Onboard planners into the process and collect post-event documentation from each gathering
• Refine the toolkit quarterly based on planner feedback
• Leverage AI tooling to automate coordination tasks: intake triage, vendor comparison, budget reconciliation, and post-event synthesis

Program Administration

• Run the budget approval workflow for gatherings within policy, escalating exceptions as needed
• Coordinate logistics, communications, and scheduling for company-wide People & Culture initiatives (engagement surveys, manager programs, recognition fulfillment)
• Own recognition and swag fulfillment end to end, including vendor management
• Build and refine processes that scale as the company grows

Inclusion & Belonging Council Support

• Partner with the Inclusion & Belonging Council to turn ideas into actionable events with real budgets and calendars
• Handle logistics, vendors, communications, and scheduling so Council members can focus on content and community
• Ensure programming reaches employees regardless of geographic location; track participation for hub versus non-hub employees
• Track participation and feedback, providing quarterly summaries to inform future programming

Measurement and Reporting

• Track attendance, utilization, cost per attendee, and post-event feedback across all programs
• Produce quarterly summaries that identify what's working and what needs adjustment
• Evaluate gatherings against movement in connectivity and belonging sub-scores from engagement surveys, not attendance alone

What We're Looking For

Required Qualifications

• 4–6 years in event program management, employee experience, or a related operations role
• Proven track record owning a multi-day offsite or large company event end to end for 300+ people, including full budget ownership
• Strong vendor management skills: sourcing, contract negotiation, and accountability
• Real budget ownership experience—tracking spend in real time and reconciling with Finance
• Excellent organizational skills with the ability to manage multiple workstreams and deadlines simultaneously
• Clear written and verbal communication; comfortable updating stakeholders at all levels
• Sound judgment with confidential People & Culture information
• AI fluency: Daily, active use of AI tools (Claude, ChatGPT, Notion AI) with demonstrated examples of using them to automate or eliminate work
• Proficiency in project management tools (Asana, Jira, Notion, Google Workspace)
• Proactive, startup-ready mindset with the ability to pivot quickly based on company needs
• Willingness to travel approximately 10-20% for on-site execution of offsites, regional gatherings, and venue sourcing
• Must be legally authorized to work in the United States for the duration of employment; this role is not eligible for visa sponsorship

Preferred Qualifications

• Experience supporting a remote-first or distributed workforce
• Experience supporting employee resource groups, culture councils, or other employee-led initiatives
• Familiarity with offsite planning platforms or vendor marketplaces
• Healthcare or health tech industry experience

How We Work With You

When you apply through Get A Job.ai, our recruiting team will review your background and schedule an initial screening call. We'll discuss your experience with large-scale event management, your approach to vendor negotiations and budget ownership, and your use of AI tools to streamline operations. If there's a strong match, we'll submit your profile to our client for consideration. Please do not contact the client directly—all communication and interview coordination will flow through our talent team at Get A Job.ai.

Pay

Pay via Get A Job.ai: $85,000–$110,000 USD annually, based on experience and level. Our client also offers comprehensive medical, dental, and vision coverage; employer HSA contributions; 401(k); equity incentive plan; annual company-wide bonus opportunity (up to 15%); flexible vacation policy; summer Fridays; home office and wellness stipend; monthly internet stipend; and annual learning and development stipend.

Equal Employment Opportunity

Get A Job.ai is proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws.